Temporary Executive Administrative Coordinator

Temporary Executive Administrative Coordinator

Join to apply for the Temporary Executive Administrative Coordinator role at UC Irvine
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Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second‑largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit (Use the "Apply for this Job" box below)..

• Provide comprehensive executive administrative support, including managing complex calendars, coordinating high‑level meetings/events, handling travel, purchasing, reimbursements, and monitoring office‑wide inboxes.
• Independently manage small‑to‑medium‑scale administrative and analytical projects, prepare briefing materials, talking points, reports, and confidential documents for executive leadership.
• Coordinate logistics for meetings, conferences, and special events, including facilities, vendors, caterers, and onsite support; manage conference room calendars and reservations.
• Serve as a trusted liaison to faculty, staff, donors, invited guests, and university VIPs, handling sensitive communications with discretion and diplomacy; act as backup to the Vice Chancellor’s Executive Assistant as needed.

• Demonstrated experience providing high‑level administrative or executive support in a complex organization, handling confidential and sensitive matters with discretion.
• Strong organizational and multitasking skills with the ability to independently prioritize competing demands and meet tight deadlines.
• Proven ability to draft, edit, and prepare professional documents, reports, presentations, and briefing materials.
• Excellent interpersonal and communication skills, with the ability to work effectively with senior leadership and external stakeholders.
• Ability to read, write, and follow written and oral instructions in English.

• Experience supporting executive leadership in higher education, healthcare, or similarly complex institutional environments.
• Comfort working with donors, high‑profile guests, and VIPs in formal and high‑visibility settings.
• Experience coordinating events, committees, or cross‑functional initiatives, including analytical or policy‑related projects.
• Familiarity with developing efficient administrative systems for tracking initiatives, communications, and assignments.

In addition to the salary range ($31.47/hour – $37.38/hour) listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan;
Employment Misconduct;
Legal Right to work in the United States;
Vaccination Policies;
Smoking and Tobacco Policy;
Drug Free Environment;
Misconduct Disclosure Requirement;
California Child Abuse and Neglect Reporting Act; E-Verify;
Pre-Placement Health Evaluation. Conditions may be reviewed at .

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate’s experience matches the assignment requirements. Some temporary assignments may require clearance of a…