Office Administrator

Overview

We are seeking a reliable and detail-oriented Office Administrator to support our client's daily operations, timekeeping processes, and general administrative tasks. This role requires strong communication skills, accuracy in handling daily data entry, and the ability to work with a variety of personalities in a fast-paced environment.

• Manage daily timekeeping entries to ensure accuracy and compliance.
• Review and verify information submitted by field staff and address discrepancies primarily through email communication.
• Maintain tracking spreadsheets and enter manual time clock data as needed.
• Provide professional and timely responses to incoming phone calls from the main company line (approx. 5% of the role).
• Support general administrative duties such as filing, scanning, organizing documents, and maintaining records.
• Assist with updating and transferring project-related documents and plans.
• Use Outlook, Excel, MS Teams, and other internal systems to support daily workflow.
• Communicate clearly and professionally with team members in the field and office.

• Strong attention to detail and excellent written and verbal communication skills.
• Ability to manage multiple tasks and remain flexible in a fast-paced environment.
• Experience with timekeeping, data entry, or administrative support.
• Proficiency with Outlook and Excel; familiarity with project or CRM software is a plus.
• Comfortable working with various personalities and maintaining a positive, professional approach.
• Comfortable working with various personalities and maintaining a positive, professional approach.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.