C-Suite Executive Assistant

We're hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You'll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You're proactive, AI-fluent, and energized by variety.

No task is too small, no detail too trivial.

$80,000.00/yr - $/yr

• Calendar & Travel Management - Own the President/COO's calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal)
• AI-First Admin - Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks
• Presentation-Ready Deliverables - Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions
• Office Coordination - Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics
• Cross-Team Support - Provide light support to other execs (travel booking, offsite planning, ad-hoc admin)
• Personal Assistance - Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics

• 2+ years of C-level executive support in a fast-paced, high-discretion environment
• OC-based and able to be on-site daily
• Highly organized, proactive, and unflappable under pressure
• Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or Power Point
• Fluent with Google Workspace and comfortable adopting AI-first workflows
• Willing to work extended hours during peak periods (launches, board prep, etc.)
• High EQ, sharp judgment, and absolute discretion with sensitive info

• Fintech or startup experience
• Bilingual (Spanish/Chinese/English)
• Light project management skills (Asana, Trello, etc.)
• Experience with basic bookkeeping or expense tracking

• Google Workspace (Gmail, Calendar, Sheets, Slides) AI Tools - ChatGPT or equivalent
• Slack (you'll be a power user)
• Asana or Notion for light project tracking
• Gusto, Brex, or similar (for expenses)

• Opportunities to grow within the company
• Generous compensation and employer paid benefits
• Annual wellness and professional development Stipend
• Perks of getting lots of clothing!

The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate s experience, skills, qualifications, and overall alignment with the role.

• Seniority level:
  Associate
• Employment type:
  
  Full-time
• Job function:
  Other
• Industries: IT Services and IT Consulting