Administrative Assistant, Capital Markets

Administrative Assistant, Capital Markets

JLL empowers you to shape a brighter way
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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

This position will be responsible for providing support to Producers as well as Production Support in real estate transactions from start to finish.

• Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-email, blasts, scans, leap-files, etc.
• Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
• Organize Producers' calendars, make travel arrangements and process expense reports.
• Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
• Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
• Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
• Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-email blasts.
• Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
• Organize and file important deal-related correspondence.
• Coordinate graphic design with design team.
• Work with vendors to arrange photography.
• May require some receptionist relief duties.
• Back up support to other Administrative Assistants as needed.
• Must be able to work overtime on short notice.
• Other duties as assigned.

• Minimum 2-3 years of related administrative, marketing, or communications experience.
• Excellent communication, organizational, grammatical, and time-management skills.
• Ability to prioritize, multitask, and meet tight deadlines.
• Ability to work in a fast-paced, team-oriented environment.
• Demonstrate problem-solving, decision making, and analytical skills.
• Commercial Real Estate experience preferred.

• Real Estate/Finance background is preferred.
• High School graduate required/college a plus.

• Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
• Database experience is a plus.

• Office – work with computers, copiers, and scanners.

The range shown below is an estimated base salary. This position also qualifies for an additional discretionary bonus.

Estimated compensation for this position: 60,000. USD per year

On-site - Irvine, CA

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal…