AR/Billing Clerk
Job in
Irvine, Orange County, California, 92612, USA
Listed on 2026-03-05
Listing for:
Pacific Neuropsychiatric Specialists Inc
Full Time
position Listed on 2026-03-05
Job specializations:
-
Accounting
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk -
Finance & Banking
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
The Accounts Receivable Clerk is responsible for performing a variety of financial and administrative tasks to ensure accurate and timely billing, collection, and reconciliation of customer accounts. This role plays a key role in maintaining healthy cash flow, supporting customer relationships, and ensuring the integrity of financial data within the organization.
Key Responsibilities
- Billing & Invoicing
- Prepare and distribute customer invoices in a timely and accurate manner.
- Verify billing data, pricing, and supporting documentation before invoicing.
- Process credit memos, adjustments, and account corrections as needed.
- Collections & Customer Account Management
- Monitor outstanding customer balances and follow up on past‑due accounts.
- Communicate with customers regarding payments, discrepancies, and account inquiries.
- Maintain detailed records of collection activities and customer communications.
- Payment Processing
- Record customer payments, including checks, ACH, wire transfers, and credit card transactions.
- Apply payments accurately against customer invoices and resolve payment posting issues.
- Reconcile customer accounts and research variances or unapplied payments.
- Reporting & Recordkeeping
- Prepare weekly or monthly AR aging reports for management.
- Assist with month‑end closing processes, including journal entry posting and account reconciliations.
- Maintain organized and up‑to‑date AR files and documentation.
- Compliance & Internal Controls
- Follow established accounting policies and procedures.
- Support audits by providing requested AR documentation.
- Identify opportunities for process improvements in billing and collections workflows.
Education and Experience:
- High school diploma required; associate or bachelor’s degree in accounting or finance preferred.
- 1–3 years of experience in accounts receivable or general accounting (preferred).
- Net Suite experience is highly desirable.
- Strong attention to detail and high level of accuracy.
- Excellent communication and customer service skills.
- Proficiency with accounting software (e.g., Quick Books, Net Suite, SAP, Oracle) and Microsoft Excel.
- Ability to manage multiple tasks, meet deadlines, and work independently.
- Knowledge of basic accounting principles and AR best practices.
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