AP Specialist

Job Description

This position will complete various duties for the Accounting Department. The AP Specialist supports the Accounting Manager in various accounting functions including, but not limited to the following responsibilities:

The Accounts Payable (AP) Specialist is responsible for processing company payments accurately and timely, performing bank and credit card reconciliations, and maintaining complete and compliant accounting records. This role requires strong attention to detail, solid accounting knowledge, and advanced Excel skills to support reconciliations, analysis, and reporting.

• Process vendor invoices, employee reimbursements, and other payables in accordance with company policies and approval workflows
• Prepare and execute payments via wire transfer, ACH, check, and online banking platforms
• Perform monthly bank reconciliations and investigate and resolve discrepancies
• Perform credit card reconciliations, including reviewing statements, matching transactions, and ensuring proper expense coding
• Use advanced Excel tools to reconcile large transaction volumes, analyze variances, and support month-end closing
• Maintain accurate AP records, supporting documents, and audit trails
• Communicate with internal departments and external vendors regarding payment status and invoice issues
• Follow-up payment approval
• Perform all voids, and reissues, and reconcile voided transactions
• File paperwork both physically and electronically
• Assist with month-end close related to accounts payable and cash accounts
• Ensure compliance with internal controls, accounting standards, and company policies
• Perform other accounting or finance-related duties as assigned

• Minimum 3 years of hands-on Accounts Payable experience
• Strong experience in payment processing, bank reconciliation, and credit card reconciliation
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS/COUNTIFS, and basic data analysis
• Basic understanding of general ledger accounting and month-end close processes
• Proficiency in Quick Books online
• High level of accuracy, attention to detail, and strong organizational skills
• Ability to handle confidential financial information with discretion
• Strong communication skills and ability to work cross-functional
• Bilingual in English and Chinese

• Experience working with multiple bank accounts or multiple legal entities
• Experience in a multi-currency or international payment environment
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field

• Pay time off
• Health insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• 401(k)
• 401(k) match
• Flexible spending account

Inspired by the spirit of hunters of scientific study, Calerie Life established the brand concept of "Self Care Starts With Cell Care" and focused on the research and development of anti-aging dietary supplements on the cellular level. At Calerie Life, we aspire to build better nutritional products and promote the health and wellbeing of individuals and families around the world. We rely on the founding team s scientific research and fully-Integrated supply chain to establish a “supply chain” and cross-border e-commerce platform to deliver high-quality dietary supplements to users and families worldwide.