Divisional Personal Assistant; PA - Cancer & Diagnostics

Go back East Suffolk and North Essex NHS Foundation Trust

The closing date is 04 March 2026

An exciting opportunity has arisen for a Band 4 Divisional PA within the Cancer and Diagnostics Division based across Colchester & Ipswich Hospitals

This post is fixed term / secondment to cover maternity leave until 31st January 2027.

Although cross-site this role includes the ability to work flexibly & remotely when appropriate, consideration will be given tohome working for part of the week.

You will be required to provide efficient and pro‑active secretarial/admin support to the Divisional Management team and senior team members within the Division.

We are looking to appoint a motivated and enthusiastic individual who has excellent personal assistant, organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, i.e. Outlook, Word, Excel etc.

You will need to be organised with the ability to manage competing demands on a daily basis.

The role involves a wide range of administrative tasks, including diary management, email management and providing a comprehensive secretarial service.

• Be responsible for the day‑to‑day planning and prioritising of workload, being proactive in supporting the divisional leadership team.
• Take a proactive approach in planning and be responsible for organising meetings, conferences, events management.
• Be responsible for monitoring stock within the divisional leadership team, using electronic systems to ensure all orders are processed correctly.
• Be responsible for ensuring all specified tasks are completed within the agreed timeframe.
• To assist with project planning development and implementation stages if appropriate.
• Organise, support and coordinate the Divisional Board including agenda preparation and dissemination, report gathering, minute taking, support the Divisional Communications strategy.

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here -

For full details of the responsibilities and duties of this role please see the attached job description.

• Proven experience in PA role with a proven track record of achievement.
• Experience of setting up a successful filing system and electronic diary management system
• Experience of minute taking
• Experience of contributing to the development and delivery of business plans to support corporate objectives.
• Evidence of successful management of change within office environment
• Experience of supporting organisation communication strategies
• Short-hand experience

• Minimum 2 x A levels or equivalent experience
• Evidence of administration related further education, eg NVQ L3, OCR, RSAII, AMSPAR or equivalent experience
• ECDL

• oNHS
• oConfidentiality and Data Protection

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

East Suffolk and North Essex NHS Foundation Trust