Office Administrator

Salary: £25,000 - £30,000
Hours: Contracted 39 hours per week Monday to Friday. Flexibility required.

Were looking for a highly organised, detail-focused and proactive individual to join our SPS team supporting the Sizewell C Project. If you thrive in a fast-paced operational environment, enjoy working across multiple departments, and take pride in delivering accurate, audit-ready administration, this is your opportunity to make a real impact.

You’ll work closely with senior leaders, operational teams and external stakeholders to support and deliver a robust, integrated compliance and administrative function across Engineering (Fleet), SHE and People teams. You’ll ensure systems, records and reporting processes are professionally maintained, audit-ready and aligned with regulatory and contractual requirements.

• Maintain administrative ownership of Fleet, SHE and People functions
• Oversee document control systems ensuring compliance and audit readiness
• Conduct routine internal compliance audits and elevate risks where appropriate
• Prepare and maintain monthly reporting templates and performance data
• Ensure GDPR compliance across all employee and operational documentation
• Manage shared inboxes, trackers and compliance workflows
• Raise and administer Purchase Orders and coordinate contractor bookings
• Manage regulated site vetting processes and chase required documentation
• Maintain electronic and physical vehicle files, mileage and defect records
• Support SHE administration including incident logs, KPI reporting and training records
• Promote a positive safety culture and professionally challenge unsafe behaviours
• Provide outstanding internal customer service and maintain strict confidentiality

• Proven experience (3+ years) in a senior administrative or compliance-focused role
• Experience working across multiple functions
• Strong systems knowledge
• Advanced Microsoft Office skills
• Excellent organisational skills with strong attention to detail
• Strong communication and stakeholder management skills
• Ability to work independently, under pressure and to tight deadlines

• CIPD Level 3 (or working towards)
• IOSH Managing Safely or Working Safely
• Knowledge of transport sector compliance requirements
• Experience with regulated site vetting processes

• Play a vital role in supporting a major UK infrastructure project
• Opportunities for professional development and progression
• Work across Fleet, Safety and People functions with real ownership
• Supportive team culture focused on accountability and excellence
• Be part of a company that values Diversity, Inclusion and professional growth

At SPS, safety, compliance and professionalism are non-negotiable. You’ll champion our values every day, ensuring documentation is accurate, systems are compliant, and standards are consistently met. Whether it’s supporting safe working practices, maintaining confidential records, or strengthening governance processes, you’ll help drive operational excellence across the business.

Specialist Passenger Solutions welcome applications from all backgrounds.

Please note:

All employees must be willing to undergo Baseline Personnel Security Standard (BPSS) and obtain a DBS certificate. This standard is designed to provide a level of assurance as to the honesty, integrity and values of individuals who are required to work at a Nuclear Licenced Site, or who may have access to sensitive nuclear information.