Procurement Coordinator

About the Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values – Trust, Respect, Unity, and Empowerment.

The Procurement Coordinator role will provide essential support to the Procurement Transformation Team and Heads of Category Management. This role is critical in enabling strategic delivery by managing day-to-day administrative tasks, data coordination, supplier onboarding and reporting preparation. This role sits within a fastpaced environment and requires someone highly organized, proactive and able to multitask effectively.

• Manage the procurement inbox, triaging and escalating emails as needed
• Handle routine supplier and internal queries, maintaining a log of FAQs and common resolutions
• Support internal comms (e.g. updates, change notices etc.)
• Manage onboarding queries e.g. documentation checks, Coupa intake form, unblock/close vendor
  
  Nếu requests
• Liaise with requesters and suppliers to chase missing information
• Coordinate transition of information from onboarding to relevant function
• Support data preparation for dashboards, transformation trackers and presentation decks
• Help with upload and validation tasks across Coupa, Power BI and Share Point
• Maintain SharePoint document libraries and control versions
• Support Coupa implementation/adoption and feedback process
• Maintain action logs and follow up on outstanding items
• Track policy or process exceptions and ensure documentation is complete
• Support meeting scheduling, сост decks랜 and minutes for transformation meetings
• Keep the Procurement Hub updated with PSL, relevant process documentation, templates, FAQ and other necessary information
• Organise Procurement drop‑in sessions, training invites and webinar logistics
• Help issue and collate responses from internal surveys
• Support production of slide decks and update templates used across the function

• Work with the Performance Manager and Compliance Manager to extract key procurement metrics and distribute monthly data packs for each Head of Category, tailored to their area.
• Keep track of data requests, reports issued and usage to ensure outputs are aligned with business need.
• Help category teams prepare stakeholder comms or Q  decks by inserting up-to-date statistics.

• Proven experience in an administrative or coordination role (preferably within procurement, sales or ops)
• Strong organizational skills and attention to detail
• Proficient in Microsoft Tools (PowerPoint, Word and Intermediate Level Excel)
• Comfortable working with data and dashboards (understanding of Power BI would be a plus)
• Ability to prioritize and manage multiple tasks simultaneously
• Proactive and solution focused
• Excellent verbal and written communication skills.
• High level of integrity and dependability.
• Proactive, detail-oriented and solution focused
• Critical thinking and problem-solving skills
• Ability to build sustainable and productive relationships with suppliers and key stakeholders.
• Resourceful with a willingness to learn.

• Some understanding of procurement processes, supplier management and contracts an advantage
• Experience using Systems such as Coupa or Dynamics
• Experience working in the FM Procurement.
• Experience working in a procurement environment or supporting change projects.

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest!lates you can also sign up to our job alerts when balade which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications.

EXIT all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.