Project Coordinator

Role Summary

The Project Coordinator is primarily a liaison and administration role within the department but does require some technical understanding and knowledge of project management fundamentals.

• Recording all operational and capital expenditure on the departmental Budget Trackers
• Raising orders using the D365 System & placing orders with suppliers and contractors.
• Hold monthly meetings with the finance team to confirm ongoing budget alignment
• Assist HOD with producing the annual budget
• Maintaining financial records, tracking invoices received and paid within the individual project cost sheets.
• Support PMs meeting with stakeholders to establish requirements in connection with projects. Take and distribute meeting minutes to relevant internal and external parties.
• Organising site inductions and site surveys, working with all PM’s to ensure correct Contractor access and pass type.
• Organise access to occupied areas for inspections & visits ensuring to meet the internal access request process.
• Working closely with the PM’s and H&S Department to ensure all permits are requested prior to works starting and run continuously throughout project duration.
• Producing information for the PMs to compile the PCIs, including surveys, site plans, drawings, data sheets etc.
• Updating company records including management of the Group Technical Library ensuring O&M Manuals are distributed to the relevant parties and saved accordingly.
• Supporting the PMs by preparing cost comparison sheets for tender reviews and scheduling tender site visits for all PM’s & preparing project cost comparison sheets for Capex approval.
• Acquiring all required health, safety and insurance documentation from the contractor. Working closely with Procurement to ensure all criteria has been met and paperwork is in date.
• Coordinating with all relevant Group departments, contractors and clients in order to begin the construction phase of projects and ongoing throughout the lifespan of projects to ensure that key deadlines are met and key stakeholders remain informed throughout.
• Preparing and managing project running cost sheets, managing retentions and tracking ongoing project costs and payments.

Most of the individual's time is spent fulfilling the above accountabilities. High performing individuals may take ownership of small and low-risk projects. This is a role designed for someone developing into Junior Project Manager.

The role has minimal autonomy, and most of the work is completing repetitive tasks. Strong stakeholder management is essential, as the individual may interface with a wide range of stakeholders of varying seniority.

Works within prescribed guidelines.

Understanding of project management principles is advantageous but this can be taught in‑role.

• Base level understanding of technical drawings
• Base level knowledge of relevant legislation and regulations specifically: building, planning, health & safety (inc. CDM), fire and building regulations
• Good time management skills
• High level of organisation
• Strong written and verbal communication skills
• Excellent attention to detail
• Ability to work under pressure to meet deadlines
• Microsoft 365

• Role location:
  Pinewood Studios
• Competitive starting salary and discretionary annual bonus of up to 7.5% of salary.
• 25 days’ holiday as standard with the option to buy 5 additional days, plus English public holidays.
• Birthday leave, which gives employees an extra day annual leave to be used in the month of their birthday.
• Pension scheme 5% employer contribution and 3% minimum employee contribution.
• Comprehensive private medical healthcare from Bupa, including cover for pre‑existing conditions, dental and optical cover.
• Income Protection for yourself, up to 75% of salary.
• Life assurance of 4 x annual salary.
• £3.20 per day Pinewood canteen subsidy.
• Two days per year volunteering allowance for our local communities.
• Invest@Work Saving Account with Fidelity.
• Various other staff perks including but not limited to, gym and retail discounts, free film screenings and staff events.

• Teamwork
• Respect
• Integrity
• Pioneering
• Passionate
• C…