Executive Assistant Redeployment

Overview

Suffolk County Council is a modern, flexible and forward-thinking organisation that strives to meet the changing needs of our communities. As an Executive Personal Assistant with us, you’ll enjoy a dynamic work environment where your ideas are valued, your potential is nurtured and your work makes a tangible difference. Salary: 34434 per annum (pro rata for part time).

Hours:

37 hours per week – Flexible working options available.

This is a unique, exciting opportunity to be at the heart of Children and Young Peoples (CYP) service supporting the Leadership of Children Services to deliver change at pace to ensure that all children and young people in Suffolk live their best lives.

Day to day tasks will include:

• Maintaining realistic, efficient and manageable electronic diaries for the Director of Children Services, Service Directors and Cabinet Members as required.
• Effectively managing the coordination of meetings, including developing agendas, minute taking, action logs and overall governance through DCS-chaired meetings.
• Proactively dealing with a range of complex enquiries on behalf of the Director of Children Services, Service Directors and Cabinet Members, redirecting activity to meet customer expectations.
• Managing the Director of Children Services and Service Director mailboxes as required to ensure emails are actioned and tracked.
• Work alongside the Executive Assistant Hub to provide a seamless, systematic support to the DCS Office, linking in with the Personal Assistant Hub to share information and actions to provide a high-quality service of leadership support.

• Exceptional organisational skills to ensure that competing demands are managed and planned in advance to provide a proactive service.
• Outstanding planning skills to approach horizon scanning of future tasks and enabling balance to support reactive short-notice tasks.
• Confident ability to work on own initiative to plan, prioritise and manage conflicting deadlines and priorities with minimal supervision in a pressurised environment.
• Ability to understand, recognise, monitor and escalate risks at corporate, programme or project level.
• Excellent working knowledge of Microsoft packages e.g. Word, Excel, PowerPoint, Outlook, etc.
• To collaborate well with others and be flexible in your approach to meet the demands of the post and team.

You can view a full list of requirements in the Job and Person Profile
. If you believe you can succeed in this role, apply. Even if you don’t meet all requirements, still apply. We would appreciate the opportunity to consider your application.

This position sits at the heart of the Executive Assistant Hub, a key component of the County CYP Business Support Services. Working in close partnership with the Personal Assistant Hub, Business Support Coordinators and the Information Governance Team, it plays an integral role in delivering seamless support to CYP Leadership and ensuring adherence to corporate standards.

We’re big believers in potential, possibility and the power of different ideas. We’re always searching for ways to encourage respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report.

Please contact Wendy Allen for a casual conversation by calling or emailing, or Kerry Kirkpatrick by calling or emailing.

Step 1 - Read the Job and Person Profile

Step 2 - Click Apply Now to start your online application.

Step 3 - Upload a supporting statement answering the following questions below (no more than 400 words per question). You should use the Supporting Statement template.

• Can you describe a situation where you had to influence or negotiate with senior stakeholders to meet critical deadlines? What approach did you take?
• Can you describe a situation where you had to deal with a particularly challenging or sensitive issue on behalf of your senior manager?
• Give an example of when you had to…