Hr Assistant​/Coordinator; Prn

We are looking for Human Resources Assistant / Coordinator —to supports recruitment, onboarding, employee records, benefits administration, and general HR functions to ensure accurate documentation, compliance, and a positive employee experience.

This position is a PRN role - hours vary each week based on business need.

Department: Administration / Human Resources
Reports To: Human Resources Director
FLSA Status: Non-Exempt

The Human Resources Assistant / Coordinator supports the Human Resources function by performing administrative and operational tasks related to recruitment, onboarding, employee records, benefits administration, and HR data management. This role helps ensure confidentiality, regulatory compliance, and positive employee experience while maintaining accurate employment documentation.

• Posts and manages job announcements on internal and external job boards.
• Coordinate assigned hiring activities.
• Conducts reference checks and background checks in accordance with hospital policy.
• Maintains applicant tracking documentation and hiring records.

• Prepares new hire paperwork and onboarding materials.
• Conducts initial employee overview, reviewing HCMH policies, culture expectations, and benefits information.
• Facilitates completion of employment eligibility (I-9) documentation.
• Ensures timely entry of new hire information into HRIS/payroll systems.
• Serves as point of contact for new employees during onboarding.

• Maintain accurate personnel files and employment records.
• Completes data entry for new hires and employee status changes.
• Ensures accuracy of demographic, payroll, benefit, and employment status information.
• Assists with reporting and record audits.
• Ensures confidentiality of all employee information and sensitive information.

• Conduct benefit orientations and assist with enrollment.
• Maintain benefits documentation, process qualifying life events, and open enrollment updates.
• Support HR and works directly with benefits vendors to resolve enrollment issues and discrepancies.
• Enters benefits data into HRIS/payroll systems accurately and timely.
• Responds to employee questions regarding benefits, eligibility, and coverage options.

• Assists with policy updates and employee communications.
• Supports compliance initiatives and HR projects.
• Assists with tracking required certifications, licenses, and training.
• Performs other duties as assigned.

• Associate degree in Human Resources, Business, Healthcare Administration, or related field preferred.
• High school diploma or equivalent required.

• Previous experience in Human Resources, payroll, benefits administration, or healthcare administration preferred.
• Experience in a healthcare or hospital setting is preferred.

• Strong organizational, time-management, communication and interpersonal skills
• Customer service mindset with the ability to identify concerns, solve problems and respond in a timely and professional manner.
• High attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office
• Experience with HRIS and payroll systems preferred
• Ability to work independently and collaboratively
• Knowledge of HR practices and employment laws preferred

• Primarily office-based within a hospital setting.
• Frequent computer use and periods of sitting; requires walking throughout the facility.
• Ability to lift up to 20 pounds occasionally.