Administrative Assistant - Qualifications Waived - Fallon

• no nevada state income tax.

this recruitment may close without further notice depending on the number of applications received. Applicants are encouraged to apply as soon as possible

the division of child and family services (dcfs) is recruiting for an administrative assistant 2 for the fallon child welfare district office. This administrative assistant 2 position performs a complex level of administrative support duties such as creating and maintaining spreadsheets to capture data for state and federal reporting; creating fiscal requests including travel documents and supply orders; support the social workers in the office with proofing and the filing of court documents, transporting children to visitation at the office or to court;

setting up filing systems as well as general office duties. Incumbents must possess a degree of knowledge and efficiency sufficient to provide work direction and training for staff in dcfs child welfare offices.

administrative assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within state government and the nevada system of higher education (nshe). Typical duties include maintaining records and files; composing and editing correspondence; data entry; office management; budget monitoring and accounts maintenance; typing and word processing; answering telephones and relaying information;

reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performing related duties as assigned.

graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; or one year of experience as an administrative assistant i in nevada state service;

or an equivalent combination of education and experience.

receive and process applications and requests for program services; review information provided and make initial eligibility determinations based on established criteria and requirements; contact applicants and various entities for additional information; receive appeals from ineligible applicants and refer to appropriate staff for response or disposition.

supervise a unit of file clerks, data entry operators, unit clerks or switchboard operators who provide routine administrative support to the organization by maintaining records and files, entering data in computer equipment, and answering telephones and greeting visitors; organize and coordinate unit activities; train, supervise and evaluate the performance of assigned personnel; ensure work products meet established standards of quantity and quality.

maintain financial records and track balances for general ledger groups and/or categories including operating, equipment, travel, and staff development; prepare accounts payable and receivable documents and assign accounting codes in compliance with established rules, regulations and procedures which may include contractual and grant limitations; reconcile internal records and reports to those of the controller’s office.

receive, review, code and process a variety of clerical accounting documents including invoices, claims, billing forms and other materials used in the agency and/or program area to which assigned; ensure conformance to established formats, time frames and regulations.

serve as the pay clerk for an agency; review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation; contact employees, supervisors and staff in the pay center regarding discrepancies and make necessary corrections; batch and enter data in a computerized payroll system; prepare time adjustment sheets as needed.

assist management in budget preparation by reviewing and extracting historical accounting data and report findings; oversee and record specific budgetary expenses by line item and provide status reports.

format, edit and produce a variety of complex materials such as brochures, newsletters, flyers, presentations, charts, graphs, instructional materials, medical/clinical transcription, non-standard reports and other items using computer equipment and software; maintain complex databases and spreadsheets; convert documents for internet usage and maintain web hyperlinks as assigned.

establish and maintain complex…