Office Manager-Meskwaki Nation Police Department

JOB TITLE
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Office Manager DEPARTMENT
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Meskwaki Nation Police Department CLASSIFICATION
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Non-exempt DUTIES AND RESPONSIBILITIES

• Manage administrative functions of the department including development of policies and procedures.
• Relay directives to staff, as directed by the Chief of Police.
• Establish and maintain office supplies and equipment and order necessary equipment and supplies, utilizing bid processes when necessary.
• Obtain purchase orders, generate requests for payment and maintain vendor relationships.
• Calculate and send invoices for services, generate receipts and forward to Fiscal for deposit.
• Attend meetings and take and prepare minutes of meetings as assigned.
• Responsible for travel and training arrangements for staff.
• Manage conventional and electronic filing and records systems.
• Draft and edit correspondence, reports and documents relating to grants, contracts and special projects utilizing word processing, spreadsheet and other software programs.
• Schedule appointments, arrange meetings and handle follow-ups and reminders.
• Travel to workshops, conferences, and other off-premises locations as directed.
• Maintain project files according to procedure.
• Develop and maintain annual budget, including all revisions, updates, and proposed changes.
• Monitor expenditures in relation to departmental budget, including producing monthly expenditure report for departmental review and maintain contact with Fiscal Department.
• Analyze monthly department budgeting and accounting reports for the purpose of maintaining expenditure controls.
• Organize, develop and produce departmental special reports, quarterly reports, and annual reports.
• Review, analyze, and suggest improvements to assist management in operating more efficiently and effectively.
• Must comply with strict confidentiality requirements according to governing procedure.
• Other duties as assigned.

• Associate's Degree in Office Management or related area and four years of secretarial experience.
• Must be familiar with or willing to obtain knowledge of tribal and federal agency regulations, including compliance requirements.
• Must possess good communication skills, written and verbal.
• Must possess computer skills and general familiarity with other office equipment.
• Must possess strong organizational skills and a dedication to meet deadlines.
• Must have valid driver's license and be insurable.

• Supervised by the Chief of Police.

• Annual Salary Range: