Special Education School Administrative Assistant

Special Education School Administrative Assistant

Harlan Community School District District Office - Harlan, Iowa Open in Google Maps

This job is also posted in Teach Iowa, Iowa's Marketplace for education jobs

Job : 5570876

Final date to receive applications: Posted until filled

Posted: Mar 05, 2026 7:03 PM (UTC)

Position Overview

The Harlan Community School District is seeking a highly organized and detail-oriented Special Education Administrative Assistant to support the Special Education Department. This position assists with compliance documentation, progress monitoring tracking, IEP documentation, Medicaid billing support, and coordination of records related to specialized placements.

This position is shared with neighboring school districts and will support their special education departments through administrative and compliance assistance. The role requires strong collaboration skills, attention to detail, confidentiality, and the ability to manage multiple compliance timelines.

• Track and organize progress monitoring data aligned to student IEP goals
• Assist with preparation and organization of IEP documentation and compliance timelines
• Maintain special education records within the Achieve system and other district databases
• Assist with Medicaid billing documentation for eligible services
• Support documentation and coordination related to out-of-state placements
• Maintain confidential student records and assist with state reporting requirements
• Provide administrative support to the Director of Special Education and department staff

• High school diploma required
• Strong organizational and communication skills
• Ability to maintain strict confidentiality with student records
• Proficiency with office software and database systems
• Experience with the Achieve system preferred
• Experience in a school or special education office preferred

FLSA Status: Non-exempt

Position Type: Full-time

• Special Education >
  General Special Education
• Special Education >
  Special Education Assistant
• Support Staff >
  Administrative Assistant

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please check with employers.

• Catherine Hubbard
• 2102 Durant Street
• Harlan, Iowa 51537
• Phone:
• Email: cathe