Office Coordinator

We’re looking for a highly organized, execution-oriented Production & Office Coordinator who performs exceptionally well in a fast-moving, results-driven environment.

This is not a passive administrative role. This position serves as the operational hub of the company—keeping production on schedule, ensuring seamless communication, supporting customers, and making sure every detail is handled with precision.

The ideal candidate is proactive, detail-focused, calm under pressure, and takes full ownership of their responsibilities without requiring constant oversight.

Production Coordination

• Schedule and coordinate painting projects efficiently
• Maintain and manage an accurate, active production calendar
• Communicate daily with crews, customers, and leadership
• Ensure projects launch, progress, and close out properly
• Quickly identify and resolve scheduling conflicts or gaps

• Manage incoming calls and customer communications professionally
• Maintain CRM accuracy and real-time job tracking
• Support smooth handoff from sales to production
• Monitor job status and update systems daily
• Keep documentation, job files, and communications organized and current

• Provide clear, professional communication at all times
• Deliver proactive updates to customers
• Address minor issues early to prevent escalation

This role is structured for advancement into an Office / Operations Manager position for the right individual.

Master internal systems, own scheduling, and support production flow with consistency and accuracy.

Phase 2 (6–18 Months):
Senior Coordinator / Operations Lead

Improve workflows, refine systems, stabilize operations, and reduce executive oversight needs.

Phase 3 (18–30 Months):
Office / Operations Manager

Lead production coordination and office operations, manage systems and accountability, and drive overall operational performance.

This is a long-term career opportunity—not simply a job opening.

You are someone who:

• Thrives in fast-paced, high-accountability environments
• Is highly organized and detail-oriented
• Works quickly without sacrificing accuracy
• Effectively manages multiple priorities
• Takes ownership and completes what you start
• Communicates clearly and professionally
• Maintains structure, systems, and process integrity

• Becomes easily overwhelmed
• Struggles with urgency or pace
• Dislikes structure, systems, or accountability

• 3+ years of experience in construction project scheduling
• Experience in production coordination or office operations
• Proficiency with CRM and scheduling software
• Background in fast-paced customer service environments
• Strong attention to detail in administrative processes
• Painting or construction experience is helpful, but not required
• $50,000 – $56,000 annual salary (based on experience)
• Clear growth path to Office / Operations Manager ($65,000 – $80,000+)
• Performance-based advancement opportunities
• Stable, team-oriented work environment
• Long-term career potential for the right operations professional