Administrative Assistant

Description

Job Title: Administrative Assistant

Hours/Week: 40 hours per week with more hours required as needed

FLSA Status: Non-Exempt

Reports To: Operations Manager

Job Objective:

Initiates, coordinates, and executes administrative support to staff and customers at reporting location and all other Five Star Cooperative locations. Duties include but are not limited to providing excellent customer service and maintaining detailed recordkeeping including work orders, payments, contracts, billing, inventory and other required reporting. Will also be responsible for weighing trucks, and sampling/grading grain. To sample and accurately grade all incoming and outgoing grain to assure accurate pricing of grain to customers.

This position is responsible for the promotion and sales of goods and services across all departments. Incumbent will maintain a safe and clean environment. This position may also be responsible for customer billing, contracts, recordkeeping and excellent customer service among all departments.

The incumbent will be expected to assist other locations and departments as assigned by management. Will communicate availability regularly and assist with projects as needed.

• Enforce and abide by all cooperative policies
• Weigh, sample, and grade all incoming and outgoing grain according to specifications provided.
• Strong organizational, problem solving, and analytical skills; able to manage priorities and workflow
• Assists with billing, contracts, recordkeeping and filing for various departments.
• Maintains an accurate inventory of all parts and products at the location.
• Enforce and uphold the cooperative’s credit policy
• Good communication with all employees and customers
• Check with other departments to see if help is needed before going home.
• Perform other duties as assigned my management - employees duties may change according to the changing needs of the company.

High School Diploma required;
Post High school training at the college or vocational level preferred

• Strong written and verbal communication skills necessary
• Computer skills required – Proficient in Microsoft Word and Excel
• Good customer service skills and approach necessary
• Ag background a plus

Valid driver’s license;
Certification to Grade Grain or ability to obtain.

Speaking, Writing, Reading Comprehension, Listening, Monitoring, Judgement and Decision Making, Time Management