Scheduling Assistant

Position Summary

The basic function of the Scheduling Assistant is to provide support for scheduling functions.

• Entering Customer Sales Orders
• Generate Forecasting and Auto-Sales
• Create & Schedule Jobs
• Manage & Review Multiple Customer Portals:
  Date Adjustments, Order Acknowledgements, Tracking Data Input, & More
• Customer Email Communications:
  Order Status, Quantity Adjustments, Open Order Reports, & More
• Review Comparison Reports:
  Verify and correct data between customers and our ERP system.
• Review and release jobs to the shop floor
• Run daily reports that correspond with scheduling, sales, engineering, shipping, and customers.
• Assist Managers/Supervisors/Shop Floor Employees with Priority List Items and keeping status of jobs updated.
• Assist Shipping department with Customer Logistics
• Provide back up support for Engineering Assistants as needed.
• Provide back up support when the Orders/Client Relations Manager is not available.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Advanced level computer skills in Microsoft Office products, particularly Word and Excel
• Basic ERP system knowledge
• In depth knowledge of clerical and organizational techniques
• Excellent written and verbal communication skills
• Ability to multi-task and follow through
• Must keep composure as this position handles a lot and deals with not only our employees, but the customer base
• Work well in a team environment, maintain a positive attitude and willingness to learn
• Confidentiality is a must

High School Diploma or GED

Preferred:
Diploma or AA degree in Office Administration/Administrative Assistant. Six months to one year related experience and/or training in a manufacturing setting preferred.

• Sitting, standing, and walking
• Use of hands and arms to operate office equipment
• Being able to see (20/25 vision with glasses, 20/25 without) and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations

This person will work in an office which is a temperature controlled environment with moderate noise. There will be outside time spent in the manufacturing environment. This setting involves manufacturing equipment with others working in close proximity.

None

• Safety glasses or side shields
• Close-toed or Steel-toed shoes/boots