Administrative Assistant

Description

The purpose of the class is to perform a variety of moderately complex clerical work in the preparation and maintenance of department records; to perform a variety of clerical tasks as assigned; and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences;

work is reviewed periodically by supervisor.

• Prepares, processes, copies, indexes, files, transmits and/or maintains various department documents.
• Audits and ensures the security and confidentiality of files as appropriate.
• Maintains records, prepares forms, verifies information and resolves moderately complex problems.
• Prepares correspondence, memoranda, reports, etc.
• Types letters, memos, and other correspondence for the appropriate office or department.
• Examines documents created by other administrative support for accuracy as assigned.
• Collects fines, fees and payments, and issues receipts.
• Purchases and maintains office inventory of supplies such as paper, pens, toner, etc.
• Schedules and maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
• Resolves moderately complex issues regarding departmental operations.
• May prepare and distribute minutes of meetings.
• May tabulate, post, and verify information as requested.
• May assist in departmental budgeting.
• Assists co-workers with clerical duties as necessary.
• Operates a personal computer and appropriate software packages or its equivalent.
• Assists with visiting other County facilities with the Assistant Administrator for site visits or field inspections.

• Performs other related job duties as assigned.

High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science or a closely related field.

Requires at least five (5) years of related work experience. Related experience is defined as experience as a Customer Service Specialist, Administrative or Program Coordinator, or similar, supporting executive level staff.

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities and needs.

Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but employees must be available during the “core” work hours of 9:00 a.m. – 4:00 p.m. and must work 40 hours each week to maintain full-time status. Employees must be available to work evenings, weekends and holidays during emergencies or as requested.

Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability or military service in employment or the provision of services.

County Employees may be eligible for a variety of State benefits associated with their employment. From a comprehensive health and dental insurance program, to generous annual and sick leave policies, to a solid and secure retirement system.

Healthcare Benefits (Full-time employees)
Dorchester County is a part of the State Benefits Program. The State program offers its employees a comprehensive health and dental program, along with a wide array of supplemental insurance programs.

Retirement Benefits
In addition to our health and dental insurance programs, all county employees are a part of the South Carolina Retirement System.

Workplace Benefits
In addition, county employees may be eligible for other benefits, such as holidays, annual leave, and sick leave.

Note:

The above benefits are available to most county employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some, or none of these benefits based on the benefits associated with each position. For these positions, please contact the hiring agency to determine what benefits may be available for the particular position.