Administrative Assistant

Buena Vista University is seeking a highly organized, detail-oriented Administrative Assistant to support the operations of the School of Education. This role is essential in ensuring smooth communication, accurate academic information, and efficient administrative processes across the School of Education’s programs, faculty, and leadership.

• Maintain accurate academic and program information—including catalogs, syllabi, faculty listings, state requirements, and course equivalencies—and coordinate website updates with the Web Manager.
• Provide Smart Eval data access and support the Dean and designees through Academic Affairs proposal processes and follow-up.
• Coordinate School of Education meetings by managing schedules, agendas, minutes, and additional preparation or follow-up tasks.
• Manage School of Education budgeting tasks, including monitoring expenditures, reconciling credit card receipts, processing purchase requisitions, and maintaining instructor supplies.
• Support faculty operations such as load sheets, scheduling, book lists, desk copies, and collaboration with Digital Learning and Curriculum Development, the Registrar, and department chairs.
• Oversee communication and scheduling during faculty search processes and coordinate building and maintenance projects with facilities staff.
• Handle daily administrative operations including mail, phone communication, scheduling, document preparation, travel arrangements, and general office support.
• Assist with student-focused responsibilities, including advising support for Storm Lake students and coordination with the Director of Field Experience.

• Associate's degree required, Bachelors preferred
• Excellent written and verbal communication skills and organization
• Use of technology and ability to learn new applications
• Critical thinking skills
• Time management, initiative, and problem-solving skills

Buena Vista University is an EOE/ADA/Smoke-Free Employer. A background check will be conducted on the final candidate.