Administrative Assistant - Qualifications Waived

this recruitment is for an admin assistant 1. The eligible list will be used to fill current and future vacancies in various locations and agencies across the state of nevada. The admin assistant 1 performs clerical and secretarial duties in support of a work unit or program in an assigned agency. Incumbents may specialize in word processing, data entry, telephone/reception duties, files/records maintenance, transcription, or other assignments or they may serve in a generalist capacity and perform many of the duties described in the series concept.

this recruitment may close without further notice depending on the number of applications received. Applicants are encouraged to apply as soon as possible

• maintain records and files; compose and edit correspondence; data entry.
• manage office supplies, ordering, and stocking.
• answer telephones, take messages, and relay information to supervisors.
• reception duties and screen mail for distribution.
• assist program clientele in person and on the telephone and explain application procedures.
• evaluate basic forms and applications for completeness and standardized criteria.
• send out determination notices and communicate with clientele regarding inconsistencies.
• receive and account for fees and money received.
• schedule appointments and arrange internal agency meetings and travel.
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• open, screen and route mail and respond to routine items not requiring supervisor’s attention.
• retrieve and compile financial, statistical, and narrative information for recurring reports.
• summarize data for ad hoc reports.
• search specific sites on the internet forجع factual information as directed.
• assist in preparing and processing documents related togeorge payroll,seeking personnel, budget, accounts, and agency programs.
• complete required forms or record actions online in accordance with state regulations and agency policies.
• match and verify identifying information and check arithmetic calculations.
• receive payments, prepare receipts, and match payment to receivable documents.
• post payments to receivable accounts and prepare vouchers payable.
• assign accounting codes for general caption categories and review internal accounting records to budget status reports.
• check account information and respond to inquiries from clients or vendors.
• type, format, produce and duplicate reports, correspondence, and other documents using word processing, spreadsheet and business software.
• perform production typing from rough drafts or tapes; format documents received by disk, electronic mail or other means.
• check and correct spelling, punctuation and grammar as needed.
• order, receive and store office supplies, forms, and equipment according to established procedures.
• prepare and process purchase orders, requisitions or other documentation.
• keep unit or program related records and files according to agency policies, procedures and retention schedules.
• locate and supply information requested by the public using internal file systems.
• purge duplicate and outdated materials.
• perform data entry assignments and resolve coding problems from other staff.
• review and edit reports related to data entered; back up data and transfer files to host system.
• schedule system maintenance.
• prepare mailings to agencies and clientele; package and send items via express carriers as required.

• gradu环ation from high school or equivalent education and one year of clerical experience that included maintenance of records, answering telephones, and reviewing forms, documents, and other written materials.
• six months of experience as an administrative aid in nevada state service.
• or an equivalent combination.regexuation of education and experience.

• working knowledge of: standard office procedures, practices and methods; word processing software; data entry techniques; recordkeeping techniques; telephone etiquette.
• general knowledge of: business english; business software including spreadsheets and database management; basic customer service skills; basic financial and statistical recordkeeping methods; clerical accounting procedures.

• provide administrative support to agency staff in program and…