Accounting Assistant

overview

this recruitment is for an accounting assistant 3. The eligible list will be used to fill current and future vacancies in various locations and agencies across the state of nevada. Accounting assistant 3s work in a large, complex accounting environment or supervise the entire accounts maintenance function of a small program or agency. Incumbents perform the highest level clerical accounting work interpreting and applying guidelines and extracting and evaluating account information/data to make decisions and monitor various accounts.

Incumbents review and reconcile clerical accounting documents prepared by others; provide technical assistance to staff to resolve problems; assist in developing procedures to implement or improve work processes; and develop computer spreadsheets and other data collection processes for the purpose of tracking and organizing accounts related information.

** this recruitment may close without further notice depending on the number of applications received. Applicants are encouraged to apply as soon as possible**

• provide support to higher level accounting and/or budget staff; extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting; provide detailed supporting documentation for grant reports, work programs and budget preparation; compile and consolidate detailed and complex information related to agency operation; create spreadsheets including formulas to organize, display and summarize data, and to facilitate analyses and identify interrelationships.
• perform the most complex payroll duties in which the majority of the work involves calculating, verifying and preparing the appropriate documentation for overtime, call-back, shift differential and standby pay, requests for hand typed checks and special pay for staff leaving state service.
• answer complex and diverse inquiries and correspondence on budget and accounts related matters and interpret and explain policies, procedures and guidelines to clientele and the general public; interpret the applicability of regulations, guidelines and policies when gaps in specificity exist.
• resolve complex reconciliation problems identified by lower level staff; reconcile large bank statements using automated systems; identify and analyze discrepancies.
• receive, review, verify and process accounts related documents for accuracy, completeness and compliance to established procedures for the most complex programs such as university athletic travel and ongoing payments for capital improvement projects; independently gather additional information from various internal and external sources; and evaluate information/data to make decisions and monitor various accounts.
• review and reconcile work done by others; provide technical assistance to staff to resolve problems including reviewing and correcting errors.
• authorize payments within designated authority; compare expenditure document with supporting documentation; and sign the document or approve electronically to pay for goods or services provided.
• supervise lower level clerical accounting and administrative support staff as assigned.

graduation from high school or equivalent education and two years of clerical accounting experience which must have included duties such as coding documents to distribute funds; preparing accounts payable and accounts receivable documents; using computer spreadsheets to record, track, organize and report data; balancing accounts; and identifying and applying established financial recordkeeping procedures; or one year of experience as an accounting assistant i in nevada state service;

or an equivalent combination of education and experience.

this job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

detailed knowledge of: clerical accounting principles, practices and techniques.

working knowledge of: state accounting system, report forms and paperwork as applied to processing agency accounting documents; budgeting and funding regulations, practices and procedures; payroll, accounts payable and accounts receivable functions sufficient to recognize discrepancies, inconsistencies and errors and complete the required documents and procedures to make corrections; computer spreadsheet techniques sufficient to record, track organize and report data.

general knowledge of: bookkeeping methods and procedures related to monitoring contracts and grant spending.

ability to: interpret and apply rules, regulations, policies and procedures; collect, compile, compute and interpret data and prepare associated written reports and recommendations; plan, implement and monitor clerical accounting methods and procedures; respond verbally and in writing to diverse and complex inquiries regarding budget and accounts…