TMA Administrator

The TMA Administrator will maintain, extrapolate, and analyze data from the department CMMS and related applications. Schedule queries, reports, and effective system modules. Performs routine database review to ensure space and equipment inventory are current. Develop an operational understanding of the critical facilities systems and existing workflows. Participate in the design, testing and validation of new and existing workflows to enhance application depth of knowledge and customer support abilities.

Creates effective interface between multiple facilities software systems to streamline communication and workflow.

Work independently to triage requests for service, define tasks, research software and hardware options and lead related tasks as part of larger projects. Support a variety of application needs across facilities and HCIS supported systems that require integrated data. Communicates on a regular basis with proprietary software systems and HCIS to ensure and achieve successful integration and upgrades.

Understands and monitors the compliance of the business needs, regulations and industry concerns related to facilities to continually meet those requirements in our CMMS. Coordinates with the department management team to schedule, prioritize and develop frequencies for corrective and preventative work orders.

Works cooperatively with the Bioengineering and other department’s staff to ensure urgent needs are met in a timely manner. Provide just-in-time workflow and technology support at the point-of-care for complex issues. Develop training materials as needed and provide 1:1, small group training and customer implementation support.

This role will primarily work a regular shift, Monday-Friday between the hours of 8:00 AM- 5:00 PM but might require occasional work outside or regular scheduled hours for earlier shift coverage.

This position will report to the Support Services Coordinator.

• Create and distribute standard and custom reports for Bioengineering including but not limited to preventative maintenance, phone call & online work order tracking, infection control, PM risk reports.
• Monitor and ensure efficient and on time workflow activity through use of the computer maintenance management software system (CMMS).
• Creates, revises, and updates dashboards for users.

Strategically respond to issues and emergencies to determine appropriate action or escalation.

• Reviews potential applications and designs hardware/software interfaces.
• Actively participate in the onboarding and training of new hires.
• Maintain and support and train as required departmental systems:
  WebTMA, Power BI, Bioengineering Web App, iPads

• Provide regular updates and feedback to service requestors and serves as back-up coverage to call center staff.
• Provide input to Engineering Services Department strategic planning process for various projects.
• Escalates appropriate issues and concerns to management in a timely manner.
• Maintain professional and positive interdepartmental communication that includes timely follow-up.
• Demonstrate ability to align UI Health Care's strategic plan with department operations.

• Administration and management of Computer Maintenance Management System (CMMS)
• Executes and monitors established procedures for corrective, preventative, routine, and predictive maintenance plans.
• Schedules, prioritizes, distributes corrective and preventative work orders and iPad assignments to optimize departmental workflow.
• Update assigned policy and procedures.
• Implements best practices, for scalability, supportability, ease of maintenance and system performance.

Bachelor’s Degree; or an equivalent combination of education and experience.

• Minimum of 1-3 years’ experience in the development, administration and/or support of software applications
• Excellent verbal and written communication skills; demonstrate the ability to communicate with technical and non-technical staff
• Experience working with customers to define system requirements and understand business needs
• Ability to work independently and demonstration of self-motivation for assignment completion.
• Demonstrated experience in creating a positive work environment that demonstrates a focus on service excellence principles.
• Experience managing multiple concurrent objectives and tasks while making effective judgments to the priorities of time and resource allocation.
• Ability to successfully collaborate within a multi-disciplinary team and/or across departments.
• Proficient in use of Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word).

• Computer Maintenance Management System (CMMS) experience preferred or other electronic facilities software systems (healthcare setting preferred).
• Working knowledge of building systems.
• Comprehensive knowledge of UI policies and procedures, Systems, and regulations
• Ability to read and comprehend…