Academic Clinical Program Management Associate

Overview

Academic Clinical Program Management Associate (ACPMA) with the University of Iowa Department of Neurosurgery. Provides administrative support to the Directors of the residency training program and coordinates training activities for faculty, residents, and fellows. Tracks institutional and regulatory requirements (e.g., accreditation standards of the ACGME, etc.). Pay Grade: 3A. (Use the "Apply for this Job" box below)./pay

• Coordinates activities related to the recruitment of new residents.
• Serves as the departmental residency and subspecialty fellowship coordinator.
• Assists Residency Program Director during recruitment events (e.g., recruitment fairs, Visiting Student Days, orientations).
• Participates in the development of recruitment materials and scheduling of events.
• Assists in identifying qualified candidates for entrance to the residency and subspecialty fellowship programs.
• Schedules interviews, including organizing interview days, for identified candidates.
• Organizes visits for prospective candidates and assists in developing itineraries.
• Creates and communicates/distributes orientation schedule for new residents and fellows.
• Serves as liaison to residency participants prior to their first day at Ui Health Care.
• Counsels current and incoming residents and fellows on issues such as scheduling, rotation requirements, leaves, benefits, policy and procedures, and related topics.
• Coordinates program events (retreats, banquets, educational lunches, meetings, CME, workshops, grand rounds, and other program-specific speaking engagements).
• Submits course grades to MAUI and assists with resident and fellow attendance logging, call schedules, orientations, meetings, evaluations, and exams.
• Maintains data systems (e.g., Med Hub) for reporting on residency and fellowship programs.
• Manages and maintains office systems and functions; prepares monthly and annual program reports.
• Works in MAUI, ICON, Clerx, and student evaluation systems.
• Acts as liaison with outside agencies, including off-site rotation sites.
• Manages and coordinates program logistics; reports program information to national agencies.
• Develops and maintains accurate program materials (brochure and website) and editorial updates.
• Prepares and distributes minutes for Resident Education Committee and Residency Director meetings.
• Implements policies and procedures and manages daily operations and special activities; recommends revisions as needed.
• Facilitates and tracks trainee progress toward program completion and Board Exam preparation.
• Schedules resident and fellow rotations; arranges extracurricular professional educational events.
• Documents ongoing resident training and completion of training; maintains confidential files.
• Submits materials for the national match list.
• Monitors compliance with accrediting and regulatory agencies (GME, ACGME, RRC, ABPN) requirements.
• Assists in preparing for ACGME accreditation reviews and monitors student encounters and requirements.
• Proposes program changes to the program director and implements approved suggestions; responds to inquiries about residency and fellowship programs.
• Completes necessary paperwork for Graduate Medical Education office (contracts, licensure) and for Outreach/Consortium offices.
• Maintains the ACGME Residency Program Information Form and Accreditation Data System; completes annual ACGME and GME surveys.
• Monitors expenditures for program events (retreats, banquets, educational lunches, grand rounds, etc.) and supports reporting of side effects and alerts in coordination with the Program Manager.
• Schedules and coordinates evaluations for all residents and fellows; maintains confidentiality of files.

• A bachelor’s degree or an equivalent combination of education and experience.
• 6 months of related experience in program administration.
• Excellent written and verbal communication skills.
• Proficiency in MS Word, Outlook, PowerPoint, Excel.
• Demonstrated ability to work as part of a team.

• Experience in an academic health care center, hospital, or medical/clinic setting.
• Previous experience with residency or fellowship training programs.
• Experience creating, editing, and proofreading internal and external communications.
• Excellent time management and organizational skills.
• Experience with Electronic Medical Record systems or EPIC.
• Experience in marketing material development and in web page editing/development.
• Knowledge of University policies, procedures and regulations.

To apply, please submit CV to Lydia Davidson at lydia-davidson.

LYDIA DAVIDSON
Phone:
Email: lydia-davidson

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references may be requested later in the recruitment process.