Associate Registrar, Records Systems and Project Management

Associate Registrar, Records Systems and Project Management

The University of Iowa Office of the Registrar is seeking to hire a 100% full‑time Associate Registrar, Records Systems and Project Management.

Join our team, and support the development of system enhancements within our student information system, MAUI. This pivotal role combines project management leadership with functional system expertise to improve the efficiency, accuracy, and user experience of student records and academic operations. As a key member of the Office of the Registrar, you will partner closely with academic and administrative units across campus to streamline processes and deliver high‑impact system solutions.

If you’re energized by building efficient systems, fostering cross‑campus collaboration, and ensuring a seamless experience for students, faculty, and staff, we invite you to apply.

• Maintain systems that support MAUI Student Records processes including but not limited to Universal Workflow, Academic Calendar, MAUI Access and Security, and Dispatch.
• Support Senior Associate to design, develop, and test new system processes, collaborating with cross‑functional teams to define project vision, prioritize tasks, and integrate industry best practices.
• Facilitate and conduct user acceptance testing, resolve issues, and communicate quality requirements and regulatory standards to developers.
• Collaborate with campus stakeholders to design and implement solutions using MAUI functionality and integrations.
• Supervise, mentor, and support professional development opportunities for 2-3 staff, ensuring alignment with department and organizational goals.

In the Office of the Registrar, our mission is to provide the University faculty, staff, students, and public with accurate academic records that support the institution’s primary focus.

• Master’s Degree or equivalent (Bachelors Degree plus a minimum of additional 2 years of professional experience)
• A minimum of 3 years professional experience in higher education or project management
• Supervisory or team leadership experience
• Experience with project management in an information system
• Demonstrates an EXTENSIVE proficiency level in:
  • Operation and application of computer‑based academic support systems or computer software applications related to a student information system (i.e., MAUI, People Soft, Banner, etc.)
  • Ability to manage multiple projects simultaneously with competing priorities
  • Excellent interpersonal skills with the ability to partner effectively with both technical and non‑technical stakeholders
  • Ability to listen effectively, calibrate appropriately, and identify critical paths quickly.
  • Strong aptitude for learning new tools and technologies.

• Possesses advanced project management education and certifications (e.g., PMI Project Management Professional (PMP), Master Certificate in Project Management, PRINCE2, AIPM Certified Practicing Project Manager (CPPM), Lean, Agile, Six Sigma certification)
• Experience (preferably 2 or more years) working directly with MAUI.
• Demonstrates a WORKING proficiency level in:
  • Knowledge of University of Iowa policies and procedures.
  • Knowledge of regulations, familiarity with the operations of a registrar’s office.
  • Knowledge of FERPA.

To be eligible for consideration, applicants must complete BOTH of the following documents and mark them as a “relevant file” to the submission:

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self‑disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process.

Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

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