Course and Scheduling Coordinator

Course Offering and Scheduling Coordinator

The University of Iowa Office of the Registrar is seeking to hire a full-time Course Offering and Scheduling Coordinator. Join the team in a role that sits at the heart of academic operations! As the Course Offering and Scheduling Coordinator, you’ll partner with colleges, departments, faculty, and campus service teams to bring the university’s academic schedule to life. You’ll provide expert oversight of course and event scheduling by monitoring contact hours, validating policy compliance, and approving course sections submitted through MAUI Workflow and Status notifications.

Beyond scheduling, you’ll support the daily care and readiness of university classrooms and contribute to the success of major campus traditions like commencement. If you love problem‑solving, collaboration, and keeping campus running smoothly, this role is made for you.

• Monitor contact hours and class‑time allocations for accuracy in submitted course offerings.
• Monitor submitted course offerings for policy adherence.
• Provide assistance at University Commencement ceremonies which may include pre‑ceremony setup and tasks.
• Maintain, interpret, and assist students, faculty, and staff with questions or problems.
• Coordinate and consult with academic units to schedule classrooms for schedule of courses and supplemental academic special events in Ad Astra Schedule.

• A bachelor’s degree or equivalent combination of education and experience.
• Experience (typically 1-3 years) working in a postsecondary academic setting.
• Demonstrates an EXTENSIVE proficiency level in:
  • Knowledge of and experience with techniques and tools that promote effective analysis, including the ability to determine the root cause of organizational problems and create alternative solutions that resolve the problems.
  • Ability to effectively manage multiple concurrent objectives, projects, or activities with a high‑level of attention to detail.
  • Operation and application of computer‑based academic support systems or computer software applications related to a student information systemi.e., MAUI, People Soft, Banner, etc.).
  • Ability to use and manage the applications within Microsoft Office Suite.
  • Knowledge and application of a variety of communication techniques and relationship building skills, including listening skills and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.
  • Ability to work both as part of a team/work group environment and as a self‑motivated individual.

• No regular travel is required for this position; however, optional professional development opportunities are available through the Office of the Registrar, which may occasionally involve travel.
• No evening or weekend work is required, except for participation in Commencement activities.
• Some on‑campus, in‑classroom presence is expected to perform routine classroom management duties, most commonly at the start and end of each academic session.

• Experience (preferably 2 or more years) working directly with MAUI.
• Demonstrates a WORKING proficiency level in:
  • Knowledge of Ad Astra or similar programs.
  • Knowledge of University of Iowa policies and procedures.
  • Knowledge of regulations, familiarity with the operations of a registrar’s office, and/or familiarity with classroom operations and campus facilities.
  • Knowledge of FERPA.

To be eligible for consideration, applicants must complete BOTH of the following documents and mark them as a “relevant file” to the submission. Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self‑disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Up to 5 professional references will be requested at a later step in the process.

Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.

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