Facilities Coordinator

• On site:
  Haven Centre, Murray Road, Smithton, IV2 7YU
• Closing 30th March 2026
• Advertised from 9th March 2026
• Hours:
  
  0.5 FTE (approx. 18–20 hours per week) Salary: up to £14,000

We are looking for an enthusiastic person to join our growing team here at, The Facilities Coordinator will ensure that the Haven Centre remains safe, functional, and welcoming for all participants, staff, and partner organisations. This role involves general maintenance, minor repairs, setting up spaces for sessions, and assisting with health and safety compliance

Please send your CV with a covering letter to

The Elsie Normington Foundation was established in 2013 to design and build The Haven Centre for children with learning difficulties and severe and complex needs. This centre for excellence was opened in 2023 and includes three respite suites, a café and play centre. The Foundation has a wider vision to inspire and facilitate change across the Highlands to support other groups to provide accessible spaces where children and families with severe and complex needs can connect and thrive.

We are looking for a new Team member as we look to grow our services.

The Role

This is a key role combining grants management and general administration including finance, HR and compliance tasks. You will work closely with the CEO to achieve successful funding applications, and strong financial management.

Key Responsibilities

Grants Management

• Research, identify and prepare suitable grant and funding opportunities based on ENF business plan(s) to fulfil key objectives within the ENF strategy
• Prepare, submit and manage grant applications
• Develop funded projects including monitoring grant income and expenditure
• Maintain engagement and communication with funders, ensuring timely drawdown of funds.
• Produce funder reports in line with funding agreements

General Administration

• Maintain accurate financial records (e.g. bookkeeping, invoicing, expenses)
• Create and manage budgets and cashflow for ENF including the Haven respite suites, café and play centre
• Prepare financial reports for Trustees and management
• Ensure compliance with financial controls, charity law and ENF policies including maintaining insurance cover.
• Lead on HR activities, including recruitment processes, grievance and disciplinary procedures
• Maintain risk registers, policies, regulatory returns and procedures

Person Specification

• Excellent organisational and administrative abilities
• High attention to detail and ability to manage deadlines
• Confident using financial systems e.g. Quick Books and Microsoft Office

We have an exciting opportunity for a Receptionist to join our Head Office Team located at Granton Square, Edinburgh.

Autism Initiatives works positively alongside autistic people, their families and carers to provide specialist services tailored to each individual.

Our head office building is shared with our Edinburgh Outreach services, creating a closely connected working environment. As Receptionist you will act as the first point of contact, providing a friendly and professional service to all callers and visitors. You will undertake a variety of administrative duties to support the smooth and efficient operation of Head Office Scotland. Please refer to the job description for further detail.

This role is delivered as a job share between two post holders. Working days for this post will be Monday to Wednesday, with fixed working hours of 8.30 am – 4.30 pm.

Benefits of working with us include:

• Your birthday off every year, to treat yourself!
• Employee Assistance Programme
• Eligibility to become a Blue Light Card Member for online & high street discounts

Ideally you will have a working knowledge of reception duties including Microsoft Office packages. At times you will be dealing with multiple callers and visitors therefore you must be able to adapt your communication style and use your own initiative to problem solve. You must also appreciate the need to respect the confidentiality of individuals and their information.

The successful candidate will be required to apply for a Level 1 Disclosure check from Disclosure Scotland. Autism Initiatives will cover the cost of the…