Mail Admin - Part time x

Position: Mail Admin - Part time x 2 Permanent
Vacancy Type: PermanentLocation: HMP InvernessPay Band: Please refer to full job description on SPS career siteSalary: £27,697 (pro rata) Closing Date: Hours of Work: Please refer to full job description on SPS career siteJob Purpose:

The job holder will be part of the Finance & Administration team at HMP Inverness. The post holder will be responsible for processing the incoming and outgoing mail at the Establishment. This includes Royal Mail deliveries, internal mail and email-a-prisoner correspondence. The job holder will secondary scan mail through the X-Ray machine, sort and distribute, ensuring that SPS policies are adhered to at all times.

This position is a job-shared role, where the post-holder will be required to work every second Saturday to carry out mail administration duties.

Being part of a multi-functional team, other administration tasks will be part of this role, including – answering switchboard telephone & email enquiries, booking prisoner visits, general data input e.g. updating prisoner records, prisoner mobile/PIN phone administration and assistance within the prisoners canteen when required (manual handling duties may be required).

Responsibilities: Collect and log the incoming mail & email-a-prisoner correspondence received into the Establishment, ensuring all necessary policies and procedures are followed daily

Prepare outgoing mail for Royal Mail pickup and internal mail for delivery.

Provide administration support such as answering the switchboard telephone, filing, data input. Ensuring secure storage and maintenance of data.

Updating and maintaining prisoner records systems

As part of a multi-functional team, the post holder will be required to carry out other tasks or cover as specified by the Office Manager, commensurate to their grade. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles.

Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.Qualifications Requirements

A minimum of 2 National 5 qualifications, including English and Maths or equivalent qualifications, or relevant job experience.

Essential

Experience Requirements Knowledge Skills Requirements

Show examples of administration experience.

Essential

Examples of being competent and experienced in the use of MS Office packages, specifically Microsoft Word, Excel and Outlook.

Essential

Examples and experience of understanding and following policies and procedures.

Essential

Selection Methods Please refer to full job description on SPS career site