Criminal Desk Admin

Working as part of HMP Inverness’ Finance & Administration team, the post holder will be responsible for the daily running of the Criminal Desk function, ensuring compliance with SPS policy and procedures. The Criminal Desk Administrator will ensure that all warrants and documentation received from the Court and other external agencys is actioned timeously, in line with policy.

The job holder will be part of a multi-functional team, providing administrative support to the administration team at HMP Inverness. This will include relief cover for posts commensurate to their grade, as deemed necessary by the Office Manager.

Responsible for the calculation, interpretation, accurate and timely validation of all untried and convicted warrants, including ensuring all dead and non-returns warrants have been disposed of by the Courts.

Administration of Court bails, liberations, PF releases and prisoner escort bookings. Post holder ensures that all documentation is in place for liberation of prisoners including licences and notifying Police.

Receive, record and arrange the service of indictments/citations, returning same to relevant Procurator Fiscal Office.

Responsible for actioning all e-mails received and being mindful of their sensitive nature. Communicating effectively with internal and external contacts in a polite and courteous manner.

Co-ordination and administration of Parole process in line with relevant policy and procedures.

Ensuring compliance with record retention policies by processing and storing all relevant documentation pertaining to a prisoner’s time in Establishment.

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.

A minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role/environment.

Successful completion of SPS Warrants course or willingness to work towards within 12 months.

Examples of competency in MS Office Packages including Excel, Word and Outlook within an administration environment.

Ability to prioritise workload with ability to work individually and as part of a team with well-developed communication skills both oral and written.

Experience of adhering to workplace policies and procedures.

Excellent numerical skills and ability to interpret and compare a range of information.