Administrative Assistant

Overview

The position holder assists and provides administrative support to the two Sales Directors for Eastern/Central and Western Canada.

• Assists and supports the Canadian Directors of Sales
• Does clerical tasks such as invitations to meetings, reports, specific requests from directors. Management of electronic calendar
• Coordinates sponsor ships, donation requests, and requests from industry organizations (CSC, TTMAC, NFCA, ICRI)
• Does the verification, follow-up and update on IOA-03’s, special pricing programs, keeps track of program notifications, validation, dates and expiries
• Manages and tracks all information regarding rebate programs, truckload programs, promotional offers
• Responsible for maintaining office document retention, both electronic and paper systems
• Coordinates the preparation and assists to finalize price lists for Canada
• Coordinates and assists with special projects and special contracts
• Preparation of monthly CRM sales reporting
• Assists with timely claim management
• Assists with the writing, preparation, translation of all documents or service memos both internal and/or external

• Assists Canadian Sales Directors with their various requests (Canada-DIY & NON-DIY)
• Ensures application of clients' requirements such as information reporting
• Coordinates various requests from DIY BDM’s & DIY distributors (internal link)
• Problem solving and investigation of DIY issues
• Prepares and creates various documents; data entry on DIY customers' websites as requested by the DIY BDM
• Manages the physical / electronic filing
• Does all other related tasks