Admin-Assistant

It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction .But progress only happens when people come together and take action.

And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for an  Admin Assistant  to join our team. This full-time role is based in Indore, India and offers regional coverage, allowing you to contribute significantly to our admin department's growth and operations.

Purpose of Role

The Admin Assistant will ensure efficient office operations, manage facilities, coordinate vendor services, support international guest logistics, and assist with organizing office activities, projects, and events, in addition to handling day-to-day administrative tasks.

Key Responsibilities:

Facilities & Office Maintenance:  Oversee the upkeep of office premises and equipment, ensuring they are in optimal condition.
Vendor Management:  Coordinate with vendors for office services (cleaning, transport, catering), ensuring quality, cost control, and timely service.
Cafeteria Management:  Manage cafeteria vendor selection, quality control, and employee satisfaction.
Transport Management:  Coordinate transport services, ensuring smooth operations and adherence to policies.
International Guest Management:  Coordinate logistics for international guests, including accommodation, transportation, and scheduling, ensuring a smooth experience during their visit.
Activity/Project/Program Organization:  Assist in organizing office activities, events, or parties, ensuring all logistics are taken care of.
General Administrative Support:  Assist with scheduling, organizing meetings, maintaining records, and supporting the team with day-to-day tasks.

Key Requirements:

Strong organizational and communication skills
Proficiency in Microsoft Office Suite
Experience in facilities management, vendor coordination, and office operations
Ability to manage expenses and implement cost-saving initiatives
Experience in handling logistics for international guests
Ability to organize activities or events efficiently
Ability to handle multiple tasks efficiently

Relevant

Experience:

1-2 years in office administration, facilities management, or a similar role

Education:

Bachelor's degree or equivalent

Company Benefits:
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At our Vistra GSC office, we believe in putting our employees' well-being first!

Additionally, we provide attractive insurance benefits, excellent job exposure and career prospects.
If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!