Operations & Administrative Executive – Dubai

Job Title:

Operations & Administrative Executive – Dubai

We are seeking a reliable, detail-oriented, and self-driven Operations & Administrative Executive to manage day-to-day business activities in our Dubai office. The ideal candidate will ensure smooth operational functioning, handle administrative responsibilities, support sales activities, and assist with payment processing and coordination.

Key Responsibilities:

• Oversee daily operational tasks to ensure that all business activities run efficiently and in alignment with company procedures.

• Manage payment processing, including verifying invoices, coordinating with finance teams, tracking outstanding payments, and ensuring timely follow-ups.

• Handle general administrative duties such as maintaining office supplies, managing documentation, coordinating meetings, and supporting HR-related tasks when required.

• Provide sales support through lead follow-ups, client communication, preparing sales materials, and assisting in closing deals.

• Coordinate with internal teams and external vendors to ensure seamless execution of tasks.

• Prepare periodic reports on operations, payments, and sales activities.

• Assist in problem-solving by proactively identifying operational gaps and suggesting process improvements.

• Maintain a high level of professionalism, confidentiality, and customer service in all interactions.

Requirements:

• Bachelor's degree in Business Administration, Commerce, or a related field.

• 1–3 years of experience in operations, administration, or sales support (experience in the UAE is a plus).

• Strong organizational and multitasking skills with the ability to adapt to a fast-paced environment.

• Excellent communication skills, both written and verbal.

• Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with CRM tools is an advantage.

• Attention to detail, reliability, and a proactive work approach.

• Ability to work independently with minimal supervision.