Finance Assistant

Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low- and middle-income countries. CHAI collaborates with governments and partners to create and sustain high-quality health systems. CHAI Indonesia is seeking a Finance Assistant based in Jakarta to support finance procedures and ensure effective financial management in line with CHAI policies.

• Support Finance Coordinator to ensure high standards of financial stewardship, maintain books, accounts and other financial records in accordance with CHAI financial policies.
• Prepare documentation for payment transactions (cash advances, petty cash, in-house transfers, checks, and transfer forms).
• Prepare bank payments via internet banking or checks and obtain Finance & HR Coordinator approval.
• Prepare staff expense reimbursements, cash/travel advances and payments to vendors/suppliers/partners.
• Prepare all Payment Vouchers with adequate supporting documents.
• Create online bank transfers and obtain approval from Finance Coordinator and country leadership.
• Review and verify Payment Requests for accuracy (account code, unit costs, expense description, PID, GID) in line with CHAI policy before issuing Payment Vouchers.
• Write checks (if petty cash is used) and have them signed by country leadership.
• Assist Program Officers in preparing the Program Activity Budget.
• Assist Finance Coordinator in preparing the Monthly Financial Report.
• Collaborate to prepare for internal and external audits.
• Maintain petty cash accounts and record petty cash transactions.
• Prepare monthly petty cash book and manage cash withdrawals when cash on hand falls below threshold.
• Conduct month-end physical cash count and file financial data.
• Negotiate with bank officers for favorable currency exchanges (USD to Rupiah).
• Conduct monthly BPJS Kesehatan premium payments.
• Enter transactions/journals in Quick Books for program activities and office expenses.
• Maintain office utilities payments and ensure timely payment of office running costs (telephone, internet, utilities, office supplies).
• Maintain records and receipts for all daily transactions and ensure records are up to date.
• Assist Finance Coordinator in updating Finance Policy and Procedures.
• Perform other duties as required by management.

• Bachelor’s Degree in accounting, finance or management.
• 3–4 years of working experience; experience in an INGO is preferable.
• Experience using an accounting operating system (Quick Books).
• Good knowledge of financial and accounting principles and bookkeeping.
• Ability to handle multiple tasks, set priorities, and work with a busy team.
• Ability to work collaboratively and creatively with a wide range of team members to achieve results.
• Strong organizational skills, attention to detail, problem-solving skills, and interpersonal capabilities.
• Excellent written and oral communication skills.
• Strong MS Excel skills and proficiency in other MS Office programs.
• Fluent in English, both speaking and writing.