Costing Specialist - Energy Conservation

Overview

Organization

Community Action Partnership of Ramsey and Washington Counties

Organization Summary

Community Action Partnership of Ramsey and Washington counties is a private, 501 (c)(3) nonprofit organization that offers a variety of services and programs to people living in poverty in Ramsey and Washington counties.

Invest in people experiencing poverty to build generational prosperity.

Create thriving communities where empowered people have access to opportunities.

Recognize the self determination and inherent power of people

Be boldly accountable and transparent

Serve with humility and compassion

Change systems to heal communities

Community Action changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other.

The Community Action Resource Center is conveniently located on the Green Line in St. Paul in the centrally located Hamline-Midway neighborhood. Not only does it house the offices where we administer our various services and programs, but we also offer affordable office space for local nonprofits who, like Community Action, are committed to serving and enriching our communities throughout the Twin Cities and Minnesota.

These nonprofits provide a wide-range of services from dental and health, to law and psychology.

01/21/2026

02/06/2026

Metro

full-time

$23.40/hr - $26.32/hr

8:00am-4:30pm, M-F, 40 Hours/Week

Duties and Responsibilities:

• Review, analyze, and confirm specific job/project work orders and measures that are active/open in project execution software/application. Assign preliminary/planned optimal grant funding to each individual measure within a job/project by leveraging State Fiscal Policy, training & help documents, general financial knowledge, and work experience.
• Ensure projects are expensed/costed in alignment with State fiscal policies and regulations.
• Track, enter, and update/adjust actual direct labor and material costs/expenses which have been incurred on specific jobs/projects. Ensure all data are accurate, complete, and entered in a timely manner. Reconcile planned vs. actual costs/expenses.
• Communicate directly with Contractors and on-site staff to obtain project statuses, invoices, and other required paperwork.
• Monitor and review on-site contracting crew weekly hours worked and timesheet entry to ensure labor hours are applied accurately.
• Update workflow software/tool on a regular basis with detailed notes, relevant costs/invoices, and appropriate documentation/paperwork for mechanical contractors, CAPRW field staff, and other contractors. Update project execution application with notes and statuses for mechanical, crew, and appliance invoices.
• Update and track client files as necessary to ensure all in-process jobs/projects are accurately costed and kept up-to-date with required documentation, notes/comments, and statuses. Ensure data and reporting alignment between physical files, financial software, and project execution application/software.
• Move projects/jobs through the workflow software in an efficient and timely manner as required based on actual job/project progress and status changes.
• Ensure client information is maintained and protected in a secure manner at all times. Ensure that files are maintained in accordance with state, federal or agency information security/confidentiality policies.
• Maintain and update as necessary costing/pricing libraries stored in the project execution software/application to ensure current, accurate, and consistent costs/expenses are applied to weatherization jobs/projects.
• Provide monthly production reports of completed work and closed client files.
• Proactively identify when procurement actions are necessary to acquire goods or services in order to maintain progress on jobs/projects. Enter requisitions into Procurement software as appropriate, and follow-through to ensure they are sourced to purchase orders and lead to timely and accurate supplier payments.
• Enter requisitions into Procurement software as directed/needed for other goods/services which are not directly related to specific jobs/projects.
• Maintain accurate inventory by processing transfers in a timely manner, monitoring purchases and receipts, conducting monthly physical counts, and performing monthly reconciliation.
• Understand contract requirements for each utility for which CAPRW is a contractor. Accurately prepare, administer, and submit monthly utility contract rebate invoices as required and in a timely manner.
• Monitor expenditures to ensure the weatherization program is compliant and operating within fiscal policies/guidelines to meet contract unit requirements.
• Provide input on identifying and resolving systemic problems and assist in planning for the improvement of processes, systems, and…