Executive & Operations Co-Ordinator

The role ensures smooth daily operations by managing schedules, documentation, procurement coordination, and follow-up on project actions. Additionally, the role oversees property management activities including marketing, viewings, handovers, rent tracking, and maintenance scheduling for company owned residential units.

• Manage Director’s calendar, schedule, and correspondence
• Prepare meeting agendas, minutes, and follow-up action lists
• Maintain organized digital and physical filing systems
• Support document drafting, formatting, and translation (English–Bahasa)
• Track deliverables and assist with reporting and presentations

• Coordinate logistics for site mobilizations and demobilizations
• Support equipment dispatch and return documentation
• Monitor operations communications and log action items in
• Prepare and follow up on procurement requests and purchase orders
• Liaise with vendors, clients, and internal departments for project coordination

• Advertise vacant properties via online platforms and company channels
• Coordinate inquiries, schedule viewings, and host property showings
• Handle tenant communication during lease negotiations, move-in, and move-out
• Prepare handover documentation and ensure condition checklist completion
• Track rental payments, utilities, and service charges (Via Finance)
• Schedule and monitor maintenance works and inspections
• Maintain updated property records including lease dates and deposit details
• Record expense claims, petty cash, and payment requests
• Support invoicing and document submissions to Finance team
• Track supplier and contractor invoices related to properties or projects

• Coordinate internal meetings and travel bookings
• Support onboarding and induction of new staff or interns
• Ensure office and property facilities are well maintained and organized

Secretary EXECUTIVE SECRETARY / PERSONAL ASSISTANT Jakarta,  Assistant PT. SINERGI MULTI LESTARINDO TBK West Jakarta, Jakarta,