Human Resources Specialist

Under general supervision of the Chief Administrative Officer, the incumbent assists in the administration of the District’s human resources functions, including coordinating policies, procedures, legal compliance, benefits administration, recruitment, and onboarding. The position performs a full journey-level scope of assignments under moderate supervision, requiring knowledge and understanding of human resources fundamentals and the ability to independently solve moderate human resources problems.

The incumbent uses independent judgment, contacts staff and representatives of other agencies, and does not routinely exercise supervision.

• Implements, supports, and reviews personnel-related initiatives, policies, procedures, and systems.
• Provides information and general assistance to staff and the public regarding human resources policies and procedures; answers questions and provides information regarding personnel actions, employee records, benefits, and other related matters; resolves complaints efficiently and timely.
• Facilitates and trains District employees in HR policies and associated programs.
• Provides training and oversight on benefits, policies, and procedures.
• Establishes a registration & tracking program for employee training.
• Handles sensitive human resources transactions, including disciplinary and grievance issues, worker’s compensation, and other confidential information.
• Assists in benefit and classification surveys; computes and compiles survey data and results; recommends modifications to administrative programs, policies, and procedures as appropriate.
• Works closely with finance staff on a strict, cyclical schedule processing changes or entering new information in a timely manner (including payroll, separation, benefits, etc.).
• Maintains and updates the database of employee information and creates reports as required; helps maintain and update salary schedules.
• Responds to requests for information.
• Administers HR software including processing personnel actions, position control, and maintaining the table of classifications, titles, salary schedules, and salary roll‑ups.
• Coordinates and administers employee benefit programs including life, health, and disability insurance programs; assists in claims processing and premium compilation and payment; counsels employees regarding benefit programs; maintains other work‑life benefits and programs; coordinates annual open enrollment and renewals.
• Maintains all employee benefit programs; acts as the liaison between employees, benefit providers, attorneys, brokers, providers, physicians, etc.; supports human resources administrative operations by overseeing benefit plan implementation, enrollments, data collection, and contract renewals.
• Ensures changes to new hires, open enrollment, retirement, insurances, and other changes to benefit plans or employee information are implemented correctly.
• Provides direct and indirect assistance in the administration and coordination of medical, dental and vision plans and contacts as well as other benefit plans such as life and disability insurance, retiree, flexible benefit plans, employee assistance, and wellness programs.
• Evaluates and makes recommendations on various benefits options and works with brokers, insurance carriers, plan administrators, healthcare providers, employees, labor representatives, and others to meet employee and District needs.
• Provides direction and coordination regarding Public Employees’ Retirement System (PERS) matters.
• Conducts the disability leave and job accommodation interactive process using strong problem‑solving skills; analyzes essential job functions compared to restrictions; develops recommendations for on‑the‑job accommodations; consults and coordinates with appropriate decision makers and documents the interactive process; issues notices of status and findings.
• Consults with organizational managers and supervisors to provide guidance and expertise on disability/leave management consistent with state and federal laws, memoranda of understanding, and other applicable sources of authority.
• Conducts good‑faith ADA interactive process with employees and documents…