Administrative Assistant

ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

POSITION SUMMARY
:

Performsreceptionist and administrative duties.

ESSENTIAL JOB FUNCTIONS:

Greets vendors, customers, and other visitors.

Manages and updates calendars as requested/needed.

Assists with creating, editing and formatting documents, reports and presentations.

Provides telephone coverage, assists callers and conveys detailed messages.

Assists with handling aspects of travel and meeting arrangements to include reservations, set up and catering.

Performs general office responsibilities including filing, faxing, photocopying, and scanning.

Maintain office appearance.

Stock kitchen/breakroom and communicate with vendor

Assistant with internal events

Assist with expense reports as needed

Flexible within and outside of the office to ensure timely action to critical requests.

Receive deliveries; sort and distribute incoming mail.

Order and manage catering for executive and customer meetings.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS, EDUCATION,EXPERIENCE, LICENSES, ETC:

High School Diploma or GED. Administrative certification/degree or equivalent level of applicable work experience.

One year of office experience, including experience with Microsoft Office products.

Experience making travel arrangements.

REQUIRED

SKILLS AND ABILITIES:

Ability to work in a fast-paced environment.

Ability to accept direction and additional responsibilities from one or more sources.

Ability to work as part of a team.

Ability to convey a positive and professional attitude towards staff members, clients and vendors.

Ability to be punctual and to work additional hours as necessary.

WORK ENVIRONMENT:

Thework environment described here is representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

Theoffice building where this position works is a typical office environment with minimal exposure to excessive noise or adverse environmental issues in the immediate vicinity of the work station. The employee in this position will experience occasional outdoor exposure to heat, cold, and environmentalelements when called upon to locate personnel working inside or outside of aHangar.

ORGANIZATIONAL STRUCTURE
:

Reportsto:
Executive Assistant

Manages:
None

The above statements are intended to describe the general nature and level of work being performed by people assigned to thisjob. They are not intended to be an exhaustive description of all work requirements and responsibilities. The job description does not constitute an employment contract and is subject to change as the needs of the employer and requirements of the job change.

Additionally, the minimum level of education notatedas a requirement could be supplemented by commensurate experience and/or certification(s) or license(s) as determined by the hiring manager.

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