Secretary - Elementary

Position Type:
Office Support Staff/Secretary

Date Posted:
2/26/2026

Location:
Winchester Village ElementarySecretary-Elementary

Position Purpose

To assist the Principal and Assistant Principal to assure the smooth and efficient operation of the administration office.

Essential Job Functions

• Performs usual office routine.
• Maintains all substitute and teacher absence paperwork-Experience with Google Docs and Aesop-Payroll.
• Maintains building supervision activity forms and processes for each season.
• Waive-a-final List.
• Performs receptionist duties (greeting visitors, routine incoming calls, responding appropriately to questions, visitor checking program).
• Types, edits, duplicates, and distributes all office communications from Assistant Principals. This will include, but not limited to, the building memos, letters, calendars, announcements, agendas, and bulletins.
• Schedules all support staff interviews/evaluations.
• Purchasing for building including textbook adoption paperwork.
• Handles all document retention and destruction.
• United Way Campaign for building.
• Processes work permits.
• Process Expulsions and AEP Recommendation Paperwork.
• Assists with homecoming planning/mailings.
• Supervises student assistants.
• Prepares school calendar, teachers master schedule, staff phone list.
• Handles confidential/personal information.
• Other duties assigned by Principal or designee.

Equipment
Use standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone.

Travel Requirements
Travel to school district buildings and professional meetings as required.

Pay Rate
$16.80 per hour.

Work Schedule
7.5 hours per day.
205 days per year.

Knowledge, Skills and Abilities

• Clerical skills:
  • Typing
  • Filing
  • Record keeping
  • Computer skills
  • Date management
  • Proficient in Word and Excel
• Receptionist skills.
• Good oral and written communication skills.
• Purchasing and Payroll Experience.
• The ability to manage several projects.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75% Physical Requirement Percentage of Time
Ability to stand for extended periods of time.

Seldom

Ability to lift 25 pounds.

Seldom

Ability to carry 25 pounds.

Seldom

Ability to work at a desk, conference table or in meetings of various configurations.

Often

Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter.

Very Frequent

Ability to communicate so others will be able to clearly understand a normal conversation.

Very Frequent

Ability to operate job-related equipment.

Very Frequent

Ability to reach in all directions.

Very Frequent

License/ Registration/ Certification

• N/A

Education

• High School Diploma or GED.

Experience

• Prior secretarial experience is preferred.

FLSA Status:
Non-Exempt

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