Senior Executive Assistant

Our core mission at FHLBank Indianapolis is to provide reliable and readily available liquidity to our member institutions to support housing finance and community development. Simply put, we’re a bank for banks, credit unions, community development financial institutions and insurers across Indiana and Michigan. We also assist in meeting the economic and housing needs of communities and families through grants and subsidized advances that support affordable housing and economic development.
** If you’ve said yes to these questions, then we might be a match!
**** Here is what we offer:
*** Flexible hybrid workforce model:
Onsite three days a week and two days remote. We also offer remote flex days!
* Fantastic, competitive pay and total rewards
* Industry-high 401(k) match: up to 6% PLUS…an additional 4% contribution!
* Tuition reimbursement assistance:
To help you continue to develop personally and professionally.
* Student loan repayment assistance:
That’s right, we will help you repay outstanding student loans!
* Awesome Benefits Package:
Medical, dental, vision benefits and even pet (you read that right) insurance!
* Generous time off:
Vacation, paid federal holidays, birthday month floating holiday, volunteer day and summer hours program* “Dress for your day” dress code:
You choose the appropriate work attire based on what your day looks like.
*** Statistics show that it is less likely for some candidates to submit their application if they don't meet all the criteria within the job description. If this is you, we encourage you to give yourself a chance and submit your application anyway, as you may be the perfect match for this role!
***** Purpose****:
** The Senior Executive Assistant reports to the Executive Administrative Manager and provides support to specific business units within the Bank.  This position will serve as backup to the Executive Administrative Manager and to the administrative team.  Provides administrative support to departments designated by the Executive Administrative Manager. Responsible for providing professional and confidential administrative assistance.

The following statements are intended to describe the general nature and level of work being performed by persons assigned to the job.  They are not intended to be an exhaustive list of all responsibilities or abilities required of persons so classified.  The Bank reserves the right to alter or amend this description at any time.
** Specific Responsibilities****:
*** Provide professional and confidential assistance which includes, but not limited to, cross-functional support, special projects, calendar management, arrange meetings, process invoices and expenses, book travel and maintain confidential and non-confidential files and records for departments that this position supports. Identify recommendations for changes in policies or procedures to improve efficiency and cost effectiveness of office operations.
* Prepare Bank Committee agendas and meeting minutes using Board Vantage software.  Includes gathering data, summarizing information, compiling into appropriate format, and posting applicable materials to the FHFA portal.
* Exercise diplomacy and excellent communication skills when interfacing with Board Members, Senior Management staff, Bank staff, Members and FHLBI visitors.  Supply information that requires knowledge of functional organization and procedures.  Ensure effective and efficient workflow between internal and external customers.
* Schedule and coordinate on-site and off-site meetings and conferences. Create the agenda and register attendees using Constant Contact software.  Handle catering orders as requested.
* Collaborate closely with and support specified business units.
* Enhance productivity and demonstrate advanced proficiency by adapting to new technology and acquiring new technical skills through training.
* Other duties as assigned by the business units being supported.
** Competencies****:
**** Business
* ** Dependability* Confidentiality
** General
* ** Productivity/Initiative
* Personal Organization
* Attention to Detail
** People
* ** Communication Skills
* Excellent Customer Service Skills
** Position…