Senior Executive Assistant

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Is it a Bank? A cooperative? A leader in affordable housing? We are all those things and more!

Our core mission at FHLBank Indianapolis is to provide reliable and readily available liquidity to our member institutions to support housing finance and community development. Simply put, we’re a bank for banks, credit unions, community development financial institutions and insurers across Indiana and Michigan. We also assist in meeting the economic and housing needs of communities and families through grants and subsidized advances that support affordable housing and economic development.

But Enough About Us, Let’s Talk About You.

Are you looking for a company that views their employees as their greatest asset, is dedicated to making a difference in the community, pays employees to volunteer, offers a talented workforce that prioritizes equal opportunity within an inclusive culture, and promotes learning and development, unique skills/ideas, and employee engagement?

Do you want to join a company that values these qualities? If you’ve said yes, then we might be a match!

• Flexible hybrid workforce model:
  Onsite three days a week and two days remote. We also offer remote flex days!
• Fantastic, competitive pay and total rewards
• Industry‑high 401(k) match: up to 6% PLUS…an additional 4% contribution!
• Tuition reimbursement assistance to help you develop personally and professionally.
• Student loan repayment assistance – we’ll help you repay outstanding loans.
• Amazing benefits package:
  Medical, dental, vision, and pet insurance.
• Generous time off:
  Vacation, paid federal holidays, birthday month floating holiday, volunteer day, and summer hours program.
• “Dress for your day” dress code:
  Choose appropriate work attire based on your day’s schedule.

The Senior Executive Assistant reports to the Executive Administrative Manager and provides support to specific business units within the Bank. This position will serve as backup to the Executive Administrative Manager and to the administrative team, providing professional and confidential administrative assistance.

General remarks: responsibilities are not exhaustive and may be amended at any time.

• Provide professional and confidential assistance, including cross‑functional support, special projects, calendar management, meeting arrangements, invoice and expense processing, travel booking, and maintaining confidential and non‑confidential files for supported departments. Identify recommendations for policy or procedure changes to improve efficiency and cost effectiveness.
• Prepare Bank Committee agendas and meeting minutes using Board Vantage software. Gather data, summarize information, compile into the appropriate format, and post applicable materials to the FHFA portal.
• Exercise diplomacy and excellent communication skills when interfacing with Board Members, Senior Management staff, Bank staff, Members, and FHLBI visitors, supplying information that requires knowledge of functional organization and procedures. Ensure effective and efficient workflow between internal and external customers.
• Schedule and coordinate on‑site and off‑site meetings and conferences, create agendas, register attendees using Constant Contact software, and handle catering orders as requested.
• Collaborate closely with and support specified business units.
• Enhance productivity and demonstrate advanced proficiency by adapting to new technology and acquiring new technical skills through training.
• Other duties as assigned by the business units being supported.

• Business: Dependability, Confidentiality
• General: Productivity/Initiative, Personal Organization, Attention to Detail
• People: Communication Skills, Excellent Customer Service Skills

• Must be flexible in workflow demands as required; duties can