Account Clerk

Job Title:
Accounting Clerk

Position Title Accounting Clerk

Reports to:
Chief Financial Officer

Type:
This is a full-time, on premises, Monday through Friday - 8AM to 5 PM position.

Location - 6983 Hillsdale Court, Indianapolis

Job Summary:

Position Overview

The Accounting Clerk supports the organization's finance operations by performing a variety of clerical and accounting tasks with a strong focus on accounts payable, payroll support, data entry, reconciliation, and general accounting duties

Job Duties:

Accounts Payable

• Enter vendor bills, recurring payments, employee reimbursements, and patient refunds in JWM accounting platforms.

• Ensure accurate general ledger coding.

• Assist with cash flow and vendor payments.

• Maintain vendor records including W-9s

• General Ledger interfaces and reconciliations between accounting firms and JWM.

• Vendor communication.

Payroll Support

• Assist with payroll processing using JWM payroll platform.

• Produce payroll reports as needed.

• Support year-end payroll activities.

• Communicate with employees and payroll platform support team.

General Accounting & Administrative Support

• Post cash receipts and other journal entries on an accounting platform.

• Perform bank account entries.

• Perform corporate credit card reconciliation.

• Order office supplies.

• Assist Executive Director with Verizon mobile accounts.

• Support month-end/year-end closing.

• Exceptional organizational, analytical, and problem-solving skills

All other Duties As assigned

Skills and Abilities:

• Attention to detail and strong analytical skills.

• Ability to manage & prioritize multiple tasks.

• Takes initiative and needs minimal supervision.

• Strong data-entry skills.

• Office 365 proficiency

• Intermediate or Advanced EXCEL skills required.

• Strong interpersonal skills.

• Ability to adapt to changes and effectively multitask in a fast-paced environment
• Knowledge of patient and employee confidentiality and HIPAA regulations.

Qualifications

• HS diploma or GED required; associate degree preferred.

• 1-2 years of the following experience is required:

o AP or accounting experience.

o Working in accounting software such as Sage, Quick Books, etc.

o Payroll processing.

o Working in payroll software such as Paylocity, ADP, Paychex.

Travel:

Minimal travel is required.

Work Environment:

This job operates in a clerical office setting within a confined cubical area. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role (sitting 8-9 hours per day); however, some filing is required. This would require the ability to lift files (up to 20 lbs.), open filing cabinets and bend or stand on a stool as necessary. This role requires motion, dexterity, and coordination.

Disclaimer

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve at any time with or without notice.