Transportation Manager

POSITION OBJECTIVE
:
The Transportation Manager is responsible for managing and providing oversight of the Transportation Department. This role works closely with the COO to support the vision, goals, and objectives established for the department. Key responsibilities include overseeing fleet maintenance, developing and reviewing departmental policies and procedures, ensuring consistent customer service standards, and providing day-to-day leadership and decision-making for all transportation operations.

QUALIFYING CHARACTERISTICS
:
The employee must be a Christian with an authentic and a mature personal relationship with Jesus Christ, who agrees to the HCS Statement of Faith, Charter of Core Values and Employee Covenant in both their professional conduct and personal lifestyle. The employee is committed to incorporating these qualities and standards in carrying out the calling to Christian education. In addition, the ability to establish and maintain excellent working relationships, representing Christ and HCS professionally and positively with the HCS community‑at‑large, including faculty and staff, Board members, parents, volunteers and others is crucial to the success of this role.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS
: A HS diploma is required. 3-5 years of experience in Transportation. Strong knowledge of state and federal bus transportation laws. Commercial B CDL with passenger (P) and school bus (S) endorsements required. Proficiency using Google Suites.

ESSENTIAL

SKILLS AND ABILITIES

:

Demonstrate strong servant leadership within Transportation department and campus-wide

Ability to work within a fast‑paced environment while exercising discretion, independent judgment and confidentiality

Excellent interpersonal and effective communication skills

Highly organized with the ability to multitask

Able to take direction and work productively with limited supervision

MAJOR RESPONSIBILITIES
:

Lead the Transportation Department in alignment with school‑wide mission, values, and standards of excellence.

Foster a culture of safety, professionalism, accountability, and customer service.

Serve as a member of the Operations Team and participate in departmental planning and coordination meetings.

Draft and coordinate professional communications to families, staff, and vendors.

Attend professional development opportunities (e.g., annual STAI conference).

Develop, implement, and maintain transportation policies and procedures that ensure safe and compliant operations.

Monitor and remain current on all applicable state and federal regulations governing school transportation.

Oversee the DOT Drug and Alcohol program to include new driver pre‑hire requirements, as well as random testing and annual recertifications for current drivers.

Prepare documentation and data for annual inspections and regulatory reporting.

Immediately communicate transportation incidents, accidents, or safety concerns to parents and the COO.

Provide input to school leadership regarding delays, cancellations, and weather‑related operational decisions.

Recruit, interview (in collaboration with the COO), hire, onboard, and train bus drivers in compliance with state and federal requirements.

Ensure proper licensure, certification, and documentation for all drivers.

Supervise, evaluate, and coach drivers, implementing corrective action in partnership with HR when necessary.

Schedule drivers for daily routes, activity trips, and special events.

Address driver training needs and provide ongoing professional development.

Develop, manage, and annually assess bus routes and stop coordination for efficiency and safety.

Plan and manage transportation logistics for registered riders and service changes.

Confirm and coordinate daily student logistics requests from parents in collaboration with school offices.

Produce and distribute daily driver route sheets.

Work with school leadership and parents to address student discipline matters related to transportation.

Support athletics by managing activity bus scheduling and responding to program needs promptly and professionally.

Drive…