Fleet Inventory Specialist - DPW-Financial Services; Fleet

Overview

To oversee all functions relating to the receipt, disbursement, disposal, and accountability of all City owned vehicles and divisional fixed assets.

• Establishes and implements vehicle replacement criteria using in‑house computer system, assigns class codes for reporting capabilities, and submits a replacement list on an annual basis to management for budgeting purposes.
• Conducts vehicle inventories at agency locations to verify physical presence for accountability and veracity.
• Maintains all files related to specifications prepared for purchase of equipment and vehicles.
• Monitors delivery dates then checks all new vehicles against specifications with vendors.
• Responsible for registering and licensing new vehicles and ensures that necessary paperwork is sent to accounts payable for processing and sending copy of registrations to user departments.
• Provides necessary paperwork to BMV for titling, registering, and licensing.
• Responsible for updating pertinent information concerning all vehicles.
• Assigns bar code numbers, class codes for vehicle parts, receipt numbers, serial numbers, and then inputs them into the computer system.
• Coordinates all activities regarding the disposal of vehicles; including: inspection and evaluation of vehicles before disposition. Ensuring the completion of appropriate paperwork to record the change in disposition. Attending auction of vehicles and provide a report of monies received.
• Coordinates the transfer of vehicles/equipment from one department to another.
• Provides and analyzes status reports on vehicle inventory and makes recommendations regarding to the fleet.
• Conducts fixed asset inventories (e.g. shop tools and equipment).
• Conducts physical inventory of vehicles and equipment when required by the Controller's Office.
• Oversees and makes recommendations in the purchasing, record keeping, and disposal of all IFS fixed assets to include any tagged IFS fixed asset except computer and related data processing equipment.
• Acts as a resource for departments and vendors by providing spec information and assisting with forms for disposal.
• This list of duties and responsibilities is not intended to be all‑inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

• High school education, GED, or equivalent.
• Three (3) years experience in inventory control with at least two (2) years in the mechanical or fleet industry environment.
• Must obtain and retain a valid Indiana Driver's License for continued employment.
• Knowledge of accounting skills and fundamentals of mathematics.
• Knowledge of inventory management procedures.
• Effective verbal and written communication.
• Ability to organize and prioritize workload.
• Ability to evaluate information and make recommendations.
• Ability to operate CRT, personal computer, calculator, and computer language.

Actions are controlled by established city and department policies and procedures. Independent judgment is utilized in the activities regarding specifications/purchasing of the City's vehicle fleet; the activities needed to monitor the City' current fleet of vehicles including substitutions; the activities needed to dispose of vehicles; in making various recommendations pertinent to monitoring and upgrading the City's fleet and in various management activities and decisions.

A supervisor is generally available as needed and provides general instructions.