Academic Initiatives Program Manager

Academic Initiatives Program Manager

Notre Dame, IN, United States
Full-time
Provost
EIC1

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world.

Whether contributing to world‑class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

The University of Notre Dame seeks to be one of the world’s preeminent research universities with a distinctive Catholic character. The Provost is the University’s chief academic officer who is responsible for the stewardship of this mission. The Provost leads the academic core of the University, serving as the principal representative of the academy to both internal and external constituencies and leading strategic academic initiatives on behalf of the University.

The Provost is supported by a high-performing team, including Associate Provosts and staff, working in a collaborative and fast-paced environment.

The Office of the Provost invites a strategic and operational leader to join our team as the Academic Initiatives Program Manager (AIPM). The AIPM reports to the Special Assistant to the Provost and provides executive support and institutional strategy to the Vice President and Associate Provost for Teaching and Learning, and the Associate Vice President for Academic Finance and Administration. Additionally, the AIPM serves as the principal lead for high-profile institutional events, overseeing the planning and execution of key engagement efforts sponsored by the Provost.

An ideal candidate for this versatile role is a professional who thrives on driving high-impact projects and is able to manage multiple and diverse tasks simultaneously.

As a key member of the Provost's administrative team, you will join a group that values curiosity, professional growth, and continuous learning. This role offers the opportunity to gain deep expertise in the policies and practices that underpin a leading global Catholic research university while investing in your development as a collaborative, solutions-oriented professional.

• Provide adaptable, high-level executive support and complex calendar management for the Vice President and Associate Provost for Teaching and Learning and the Associate Vice President for Academic Finance and Administration, including:
  • Managing domestic/international travel, meeting cadences, urgent scheduling needs, budget tracking and expense management, project timelines, and managing data and calendars in a complex and fast-paced environment.
  • Provide delegated support for executive expense reimbursement and needed travel authorizations.
• Liaise with colleagues in partner offices to ensure the highest possible standards of planning and execution for initiatives led by the assigned Vice Presidents and Associate Provosts, including Notre Dame Learning, Office of the Registrar, Institute for Educational Initiatives, Directors of Finance in each college and school, and the Finance Division.

• Manage data and projects on behalf of assigned Vice Presidents, contribute to the editing and distribution of reports, and compile and organize research and benchmarking related to teaching and learning initiatives and finance projects.
• Manage operational support for key searches, projects, and reviews as assigned by the Vice Presidents and Associate Provosts including management of all invoices for search firms related to high level academic hiring.
• Manage the distribution, tracking, and reconciliation of parking lot hangtag inventory…