Logistics Technician - Events

Join to apply for Full‑Time Logistics Technician – Events Support at Ivy Tech Community College

Location: Indianapolis |
Job Type: Full‑Time |
Pay: $17.50–$19.00 (experience)

We’re seeking an Events Logistics Technician who thrives on variety, works independently, and takes pride in delivering exceptional experiences. Reporting to the Assistant Director of Logistics & Equipment, evening and weekend availability is occasionally required.

• Coordinate event setups across 10+ venue spaces including conference rooms, classrooms, suites, ballrooms, and auditoriums with precision in furniture layout, AV equipment, staging, décor, and signage.
• Perform full teardown and cleanup post‑event, including trash removal, basic floor cleaning, restroom checks, and restoring spaces to original configuration.
• Transport event materials, marketing supplies, and equipment to off‑site and partner venues; set up outdoor gear such as tents, tables, chairs, signage, and sandbags.
• Maintain organized inventory of event supplies and equipment; track usage, inspect condition, and ensure timely return of borrowed or rented items.
• Operate forklifts, golf carts, and utility vehicles to move equipment; manage overlapping events across campus locations and adapt to last‑minute changes, especially for paid and VIP events.
• Provide welcoming, solution‑focused support to the campus community; collaborate with event coordinators, facilities, custodial teams, and external partners; review event orders and communicate updates to supervisor.
• Offer backup support to mailroom, shipping/receiving, maintenance, custodial, project management, and shuttle services during slower event periods.
• Complete assigned work orders, document event completion, report maintenance needs or damages, and uphold safety standards throughout all event activities.

• Valid driver’s license with clean driving record for campus and off‑site transportation.
• Ability to safely lift and carry up to 50 pounds independently; heavier items with assistance.
• Ability to move safely on stairs, ramps, and ladders.
• Must be able to travel across Indianapolis campus locations using College vehicles.
• Flexible schedule with availability for evenings and weekends.
• Proficient with hand/power tools and experienced in furniture and equipment setup.
• Capable of performing physical tasks including overhead activities, bending, twisting, and working in varied indoor/outdoor conditions.

• High school diploma or equivalent required; additional education/training welcomed.
• Practical understanding of inventory management and equipment assessment.
• Strong teamwork, reliability, and customer service skills.
• Preferred experience in event setup, warehouse, transportation, or logistics.
• Preferred experience in academic or state organizations.
• Preferred experience in facilities maintenance and equipment installation.
• Detail‑oriented with ability to execute precise event instructions especially for paid, wedding, and VIP events.
• Skilled in space planning and interpreting setup diagrams.
• Ability to adapt and collaborate in a team environment.
• Forklift certification is a plus but not required.

You’re an events enthusiast who takes pride in creating memorable experiences through attention to detail. A reliable self‑starter, you’re comfortable working independently during evenings and weekends, and thrive in managing multiple event timelines. You bring a team‑first attitude, strong ownership mentality, and understand that every event reflects institutional excellence. Most importantly, you’re eager to grow your skills in event logistics and operations.

• Event setup, execution, teardown, and cleanup.
• Restoring event spaces to ready‑for‑use condition.
• Trash removal, basic floor cleaning, and space organization.
• Evening/weekend event support across campus.
• Other duties as assigned.

• Flexible hours:
  Based on event calendar (evenings/weekends).
• Weekly planning:
  Event schedule posted every Wednesday for the following week.
• Peak times:
  Increased hours during graduations, recruitment season, Black Expo, job fairs,…