Stock Keeper - DPW Fleet Services

Overview

Position is responsible for ordering, receiving, stocking and issuing all inventory and all other job duties related to the parts room. This includes all fleet owned by the City of Indianapolis from small engine to heavy equipment.

• Receives, identifies, unpacks, stores and issues all parts (stock and non‑stock), equipment, and/or materials.
• Labels new stock upon arrival.
• Works counter for all technicians to issue and take information for ordering special requested parts. Makes sure all forms are complete with the correct information.
• Prepares all paperwork for group leaders and/or foreman for notification of all special‑ordered parts.
• Runs various reports from computerized inventory management system directed by Management.
• Uses City of Indianapolis finance system to acquire purchase orders for all items purchased per budget for IFS.
• Uses IFS in‑house fleet system to update inventory. Key in purchase order information obtained from finance system, receive items in inventory upon delivery, place on order for reserve parts for equipment down and for stock.
• Re‑labels stock with replacement numbers provided by vendors.
• Contacts vendors for quotes on orders, availability for all stock and non‑stock items. Place order with vendor by phone or online.
• Looks up parts for repairs on computerized systems and manually in parts books.
• Counts stock items to assist in physical inventory and spot checks.
• Responsible for charging out all stock and non‑stock items ordered to correct work order, unit, department or indirect accounts to ensure accurate billing for our using departments.
• Makes various size hoses as needed for equipment repairs.
• Takes call in orders from road service technicians in the field for all fleet equipment.
• Operates office equipment including and not limited to fax machine, copier, scanner, label‑making machine, calculator, engraver and other equipment as needed.
• Files copies of purchase order and invoices.
• Completes receivers for financial system for the City of Indianapolis for payment if needed to back up Manager/Supervisor.
• Handles drums of chemicals as needed. Storage and placement on floor for technicians use.
• Handles drums/container of contaminated/hazardous chemical for proper disposal by vendor designated by the City of Indianapolis.
• Updates computerized parts look‑up systems.
• Assists all departments with the City of Indianapolis with items needed from our parts room.
• Receives all UPS, Fed Ex deliveries for all IFS areas including IMPD, Sheriff Department and IFD located at our facilities.
• Performs any and all stock room functions to include operating supply vehicle to pick up supplies and repair parts.

• Knowledge of automotive, heavy‑duty and other fleet vehicle parts.
• Ability to obtain and keep forklift license per OSHA Standards and operate forklift.
• Computer experience – both menu‑driven and on‑line.
• Knowledge of shipping and receiving procedures.
• Knowledge of safety precautions related to moving, handling of supplies and petroleum products.
• Ability to perform straight pulling, pushing, reaching above shoulder, walking, standing and repeated bending.
• Must have a valid operator's license upon reporting to work and retain while in this position.
• Must obtain and keep forklift license per OSHA Standards.
• Ability to interpret supply catalogue data in the identification and assembly of supply items.
• Knowledge of operating limitations and load‑carrying capacity of vehicles used.
• Ability to distinguish basic colors and various shades.
• Ability for rapid mental muscular coordination simultaneously.
• Must successfully pass a pre‑employment physical.
• May be required to work overtime.
• Ability to lift and carry up to 50 lbs. May be required to move 55 lbs., gallon drums with the use of moving equipment.

Independent actions are controlled by departmental policies and procedures. Limited judgment is exercised, but only with prior approval of a supervisor. Actions are subjected to review in the case of error or procedural changes by a supervisor who is readily available.