Litigation Paralegal

Description

The Litigation Paralegal provides paralegal, office and administrative support to attorneys and staff on the Litigation Team for issues involving any or all of INDOT’s Districts/offices.

The Litigation Paralegal provides paralegal, office and administrative support to attorneys and staff on the Litigation Team for issues involving any or all of INDOT’s Districts/offices.

• Serves as a contact in Central Office for the Litigation Team, answering phones, scheduling attorney meetings and other logistical arrangements and handling any litigation-related mail in Central Office.
• Serves as a resource and screener for legal/litigation issues and questions arising in all the Districts and Central Office, and when necessary, directs legal issues to the appropriate resources within the Legal Division.
• Serves as a principal Litigation Team contact with outside counsel for matters in litigation or pre-litigation.
• Responsible for creation and maintenance of Litigation Team files in the case management system, including directing intake of new matters, opening files in the case management system, tracking down additional information needed by attorneys to process requests for legal assistance, maintenance of any paper working files as needed and uploading/organizing pleadings/notices/discovery/correspondence/etc. in each matter in the case management system.
• Responsible for paralegal functions including drafting, editing and finalizing simple pleadings, correspondence, and other various legal documents requested by the attorneys.
• Locating and gathering information and documents responsive to discovery requests for review by attorneys, INDOT and outside counsel.
• Managing, responding to and tracking tort claim notices for the Litigation Team, including coordinating notices with the Office of the Attorney General.
• Assist attorneys in follow-up and tracking status of litigation, discovery, non-party requests for production and other matters for all Districts and Central Office, including assisting with gathering signatures and reviewing documents to be disclosed depending on responsiveness and confidentiality.
• File and document organization and retention in accordance with Legal Division guidance for Central Office.
• Review online court dockets for all litigation of the Team and evaluate new docket entries, uploading and distributing recent pleadings and court orders.
• Calendar all new critical dates for all litigation of the Team and provide notice to Team attorneys.
• File/serve documents and pleadings and update the Team’s case management system with information and deadlines.
• Other duties as assigned.

Our case management system is called Action Step. A successful candidate should be familiar with and comfortable using Dox Pop and MyCase to locate and upload pleadings.

• Adapts readily to new situations, works well under pressure and learns to operate under varied circumstances.
• Demonstrates knowledge of internal and external customers; anticipates needs and responds promptly to provide information, services or products as needed.
• Understands the importance of achieving results and meets goals/objectives as required.
• Establishes effective working relationships with co-workers, supervisors, managers, clients and the public.
• Strong writing skills and competency to perform the duties of the job; maintains competency in essential areas.
• Proficiency with the civil discovery process and various forms of discovery.
• Ability to comprehend, analyze, develop and evaluate administrative procedures with attention to detail and deadlines.
• Ability to plan and coordinate work to meet deadlines; works with related processes to maintain workflow.
• Ability to work with minimal supervision and provide input when attorney or supervisor input is needed.
• Excellent organizational skills and attention to detail.
• Ability to recognize and define problems, analyze facts and develop sound solutions.
• Ability to develop and implement new policies, deliverables, and meet deadlines.
• Proficiency with Microsoft Office Suite and other basic computer skills.
• Encourages teamwork and maintains…