Senior Billing Specialist

Vaco has partnered with a client in downtown Indianapolis to fill a Senior Billing Specialist position. This role supports a growing accounting team in a fast‑paced legal environment.

$80,000.00/yr - $/yr

Work Location: Downtown Indianapolis; hybrid schedule after first 90 days

Expected hours: 38-40 hours per week

Experience: 5 years of legal billing and e‑billing experience

This is a direct‑hire, hybrid position based in Indianapolis with a schedule of three days in office and two days remote.

• Generate, review, and process client prebills in accordance with established procedures and timelines.
• Interpret attorney billing instructions and ensure compliance with client guidelines, fee agreements, and firm policies.
• Manage the accurate and timely delivery of invoices, including electronic billing submissions.
• Maintain billing instructions and matter details within the legal management system.
• Troubleshoot and resolve billing discrepancies and complex billing scenarios, including split billing and multi‑payor arrangements.
• Serve as a subject‑matter resource for attorneys and internal stakeholders.
• Provide training, mentorship, and ongoing support to billing team members.
• Assist with creating documentation, training materials, and process improvements.
• Maintain confidentiality of client and firm financial information.

• Minimum of 5 years of legal billing and e‑billing experience.
• Proven ability to lead, train, and mentor others.
• Advanced knowledge of e‑billing platforms, LEDES formats, and vendor requirements.
• Strong attention to detail, organization, and problem‑solving skills.
• Ability to prioritize work in a high‑volume, deadline‑driven environment.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Experience with legal management systems; familiarity with LMS and/or Aderant preferred.

Mid‑Senior level

Full‑time

Accounting/Auditing

Legal Services