Payroll Specialist

Overview

Join American Structure point and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job?

Explore opportunities with us and help improve the quality of life in the communities we serve.

Group:
Accounting

Position:
Payroll Specialist

Location:
Indianapolis, IN

The Payroll Specialist is responsible for processing and maintaining accurate payroll records for all employees of American Structure point. This role ensures payroll is processed accurately and on schedule in alignment with the company’s bimonthly payroll cycle, while maintaining full compliance with federal, state, and local regulations. This position partners closely with Human Resources, Accounting, and department leaders to ensure payroll data integrity, regulatory compliance, and timely resolution of employee inquiries.

The ideal candidate is detail-oriented, highly organized, and committed to confidentiality, accuracy, and continuous process improvement in support of the company’s financial and people-focused goals.

• Process bimonthly payroll for all employees, ensuring accuracy, completeness, and adherence to established deadlines.
• Verify timesheets, salary changes, bonuses, commissions, reimbursements, and deductions prior to each payroll cycle.
• Maintain payroll records and ensure data integrity across payroll and HRIS systems.
• Prepare and reconcile payroll-related journal entries and general ledger accounts in coordination with Accounting.
• Ensure compliance with federal, state, and local wage and hour laws, payroll tax requirements, and reporting obligations.
• Manage and process garnishments, child support orders, levies, and other statutory with holdings in accordance with legal requirements.
• Reconcile payroll tax filings and partner with external payroll tax providers to ensure accurate and timely filings.
• Coordinate with Human Resources to ensure accurate employee onboarding, status changes, terminations, and benefit deductions.
• Respond promptly and professionally to employee inquiries related to pay, direct deposit, tax with holdings, and deductions.
• Assist with internal and external audits, payroll reconciliations, and year-end processing, including W-2 preparation and validation.
• Support continuous improvement initiatives related to payroll systems, reporting capabilities, and internal controls.

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• At least 5 years of payroll processing experience within a multi-state environment.
• Experience with UKG Pro, Deltek Vision, or Deltek Vantagepoint.
• Working knowledge of general accounting principles and payroll tax compliance.
• Experience processing payroll on a recurring, deadline-driven schedule (bimonthly or similar cycle).
• Experience processing payroll for a mid to large-sized company.
• Strong knowledge of federal and multi-state payroll laws and tax regulations.
• Experience with payroll integrations between HRIS, timekeeping, and accounting systems preferred.
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data reconciliation).
• Experience with payroll system integrations and data validation.
• Understanding of federal and state tax regulations, wage and hour laws, and payroll reporting requirements.

Other Skills

• High attention to detail and strong analytical skills.
• Excellent organizational and time-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and interpersonal skills.
• Commitment to deadlines, accuracy, and continuous improvement.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to communicate effectively, both verbally and in writing.
• Ability to see at close range for computer work, reading, and reviewing documents.
• Occasional standing, walking, bending, or reaching as required.
• Ability to lift up to 10–15 pounds.
• Regular, reliable attendance and punctuality.