Payroll & Timekeeping Specialist

A Dental Partnership Organization

Patient First – Provider Led – Excellence Always

Join the P1 Dental Partners HR Ops and Payroll Team!

Position Title:

Payroll & Timekeeping Specialist

Department:
Human Resources / Payroll

Reports To:

Director of HR / Payroll Manager

FLSA Status:
Exempt

Location:

Remote, with the ability to attend in-person events as needed in Indianapolis, IN; not more than 3-4 times annually

• Medical, Vision, and Employer-Paid Group Term Life Insurance
• 401(k) Safe Harbor Plan with 3% Employer Contribution after one year
• Generous Paid Time Off and holiday package
• Opportunities for continuous learning and professional growth.
• Cellphone stipend, travel reimbursement, and more!

• Integrity:
  Our inception was driven by a commitment to uphold the integrity of dentistry. We recognized the need to safeguard it from the corporate dentistry landscape, which often prioritizes quotas over quality care.
• DPO Model:
  As a Dental Partnership Organization (DPO), we've established a collaborative community led by dentists, for dentists. Our ethos has always been and will remain centered around prioritizing patient care above all else.
• Operational Support:
  We provide comprehensive operational support, including HR, IT, and Recruitment services. This support empowers our dentists, allowing them to focus on delivering elite patient care while we handle the operational complexities.
• Focus on Excellence:
  Our partnership extends beyond operational support. Together with our partners, we foster a culture of best practices. This involves adopting cutting-edge technology, innovative treatment methods, and strategic approaches to continuously elevate the standards of dentistry.

The Payroll & Timekeeping Specialist supports the accurate and timely processing of payroll and timekeeping activities for a multi-state employee population. This role focuses on execution, data integrity, and employee support while operating under established processes and oversight. The Specialist partners closely with HR Management to resolve routine payroll and timekeeping issues and elevate complex or compliance-sensitive matters as needed.

• Process bi-weekly and semi-monthly payroll, as well as any necessary off-cycle payments, for multi-state employees under multiple company codes with a high degree of accuracy.
• Review payroll registers, deductions, garnishments, and bonuses for accuracy.
• Follow up with managers and employees regarding missing punches, approvals, or discrepancies.
• Input FMLA usage on timecards in compliance with Company and federal policies.
• Audit timecards for compliance with wage and hour laws, company policies, and union or state requirements.
• Partner with managers to resolve timekeeping discrepancies and ensure timely approvals.
• Ensure compliance with FLSA, state wage and hour laws, and paid leave regulations.
• Support payroll-related audits, year-end processing (W-2s), and regulatory reporting.
• Maintain documentation and controls to support internal and external audits.
• Serve as a first point of contact for routine payroll and timekeeping questions.
• Respond to employee inquiries regarding pay dates, earnings statements, and timekeeping processes.
• Research and resolve straightforward payroll discrepancies in a timely manner.
• Maintain payroll and timekeeping systems (ADP) and support future system integrations.
• Partner with HR Generalist to ensure employee data changes are accurately reflected in payroll.
• Work with Management to support system upgrades, testing, and process improvements.

• 1–3 years of payroll experience supporting a multi-state workforce.
• Basic knowledge of U.S. payroll concepts, wage and hour laws, and timekeeping practices.
• Experience using payroll and/or timekeeping systems (ADP, UKG, or similar).
• Strong attention to detail and ability to follow established processes.
• Clear written and verbal communication skills.
• Exposure to payroll audits or year-end processing preferred.
• Accuracy and reliability
• Strong organizational skills
• Customer-focused approach
• Ability to escalates issues appropriately

Apply now and embark on a fulfilling journey with P1 Dental Partners!